Executive Administrative Partner to VP - Hybrid Role

Johnson Johnson; Horsham (PA); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Flexible work options

Job summary

Johnson & Johnson is seeking a Senior Administrative Assistant in Horsham, PA for a hybrid role supporting a Vice President and leadership team. The role emphasizes calendar management, travel coordination, expense processing, and meeting support in a fast-paced, confidential environment.

The candidate will partner with cross-functional teams across Oncology and Johnson & Johnson Innovative Medicine, contributing to organizational communications and project support.

Qualifications

• 4+ years of administrative support experience supporting senior leaders in a complex corporate environment.
• Proven experience managing executive calendars, travel, meetings, and expenses.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills, with discretion for confidential information.
• Proficiency with Outlook, PowerPoint, Teams, Word, and Excel.

Responsibilities

• Manage a highly complex calendar with prioritization and alignment to objectives.
• Coordinate domestic and international travel and logistics.
• Prepare and process expense reports in line with policies.
• Support meeting preparation, agendas, materials, and follow-up actions.
• Track leadership action items and ensure timely completion.
• Coordinate leadership meetings, off-sites, and key events.
• Maintain confidential files and organizational documents.

Skills

Calendar management

Travel coordination

Expense reporting

Meeting preparation

Communication skills

Discretion with confidential info

Relationship management

Cross-functional collaboration

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Johnson & Johnson is seeking a Senior Administrative Assistant in Horsham, PA for a hybrid role supporting a Vice President and leadership team. The role emphasizes calendar management, travel coordination, expense processing, and meeting support in a fast-paced, confidential environment.

The candidate will partner with cross-functional teams across Oncology and Johnson & Johnson Innovative Medicine, contributing to organizational communications and project support.