Executive Administrative Partner to the Chair

Michigan Medicine; Ann Arbor (MI); On-site; USD 45,000 - 70,000; Full time

Job summary

Michigan Medicine's Department of Human Genetics seeks a Senior Administrative Assistant to support the Department Chair and coordinate departmental operations. The role includes complex scheduling, event planning, visiting speaker coordination, travel and expense processing, and front‑office service.

You will work independently and with faculty, staff, and students, reporting to the Chief Department Administrator.

Qualifications

• Associate's degree in business administration or related field, or equivalent.
• Four or more years of administrative experience.
• Experience managing complex calendars and coordinating meetings with multiple stakeholders.
• Experience coordinating events, including logistics, vendor coordination, and expense tracking.
• Experience arranging travel and visit agendas for outside visitors.
• Experience preparing expense reports and reconciling transactions using Emburse or similar systems.
• Experience providing front office or customer service support.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills, with excellent organization, attention to detail, and follow‑through.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs.

Responsibilities

• Coordinate meetings and provide complex calendar and scheduling support for the Department Chair and stakeholders.
• Draft, edit, format, and proofread correspondence, reports, presentations using Microsoft Office and Google Workspace.
• Organize faculty and committee meetings; prepare agendas, materials, minutes, and follow‑up actions.
• Prepare Emburse expense reports and ensure compliance with policies.
• Research and resolve reimbursement, travel, purchasing discrepancies.
• Coordinate planning and execution of departmental events and visiting speaker programs.
• Track expenses against budgets and reconcile event costs.
• Assist with recruitment visits, onboarding, and faculty transitions.
• Support ASHG/ABRCMS travel and the Genetics Immersion Program.
• Provide front‑office, access, and purchasing support.

Skills

Complex scheduling

Calendar management

Event coordination

Travel arrangements

Expense reporting

Microsoft Office

Google Workspace

Communication

Problem solving

Confidentiality

Education

Associate's degree in business administration or related field

Bachelor's degree (preferred)

Tools

Emburse

Marketsite+

M-Pathways eProcurement

Microsoft Office

Google Workspace

Job description

Michigan Medicine's Department of Human Genetics seeks a Senior Administrative Assistant to support the Department Chair and coordinate departmental operations. The role includes complex scheduling, event planning, visiting speaker coordination, travel and expense processing, and front‑office service.

You will work independently and with faculty, staff, and students, reporting to the Chief Department Administrator.