Executive Admin Lead for Department Chair (Hybrid)

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Michigan Medicine seeks an Administrative Specialist Senior for the Gilbert S. Omenn Department of Computational Medicine and Bioinformatics (DCMB).

The role provides high-level executive and strategic administrative support to the Chair, including calendar management, travel coordination, and governance facilitation. The position requires discretion, excellent judgment, and the ability to manage confidential information in a dynamic academic medical setting.

Qualifications

• Bachelor's degree or equivalent combination of education and administrative experience.
• 7+ years of high-level administrative experience, preferably supporting senior executives in academic/healthcare settings.
• Mastery in executive calendar management, travel coordination, and meeting preparation.
• Strong proofreading, copyediting, and polishing of executive materials.

Responsibilities

• Manage the Chair's complex calendar and email inbox; triage and draft responses.
• Coordinate domestic and international travel, lodging, and conferences; handle expense reconciliations.
• Proofread, edit, and format manuscripts, letters, and executive presentations on the Chair's behalf.
• Collaborate with webmaster to keep the Chair's site and profile current.

Skills

Initiative & discretion

Confidentiality & integrity

Self-directed work

Time management & multitasking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Dropbox

Zoom

Job description

Michigan Medicine seeks an Administrative Specialist Senior for the Gilbert S. Omenn Department of Computational Medicine and Bioinformatics (DCMB).

The role provides high-level executive and strategic administrative support to the Chair, including calendar management, travel coordination, and governance facilitation. The position requires discretion, excellent judgment, and the ability to manage confidential information in a dynamic academic medical setting.