Executive Admin to the Department Chair

University of Michigan; Ann Arbor (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

The Department of Human Genetics at the University of Michigan is seeking a Senior Administrative Assistant to support the Department Chair and coordinate departmental operations in Ann Arbor. The role emphasizes complex scheduling, event planning, travel/expense processing, and front-office services within a busy academic setting.

Ideal candidates will have strong organizational skills, discretion with confidential information, and the ability to work independently as well as with faculty,

Qualifications

• Associate degree or equivalent combination of education and experience is required.
• Four or more years of administrative experience with calendar and meetings.
• Experience coordinating events, travel, and expenses.
• Experience arranging travel and visit agendas for outside visitors.
• Proficiency with Microsoft Office and Google Workspace.
• Strong written and verbal communication and confidentiality.

Responsibilities

• Provide complex calendar and scheduling support for the Department Chair.
• Draft and proofread correspondence, organize documents, and prepare materials.
• Coordinate meetings, agendas, and minutes, and track follow-up actions.
• Prepare Emburse expense reports and ensure policy compliance.
• Plan and manage departmental events, seminars, and visiting speaker activities.
• Assist with recruitment visits, onboarding, and travel arrangements.
• Provide front-office service and coordinate building access and purchasing.

Skills

Calendar management

Event coordination

Travel arrangements

Expense reporting

Front office support

Microsoft Office

Google Workspace

Communication skills

confidentiality

Education

Associate's degree in business administration

Bachelor's degree in business administration

Equivalent education/experience

Tools

Emburse

Marketsite+

M‑Pathways eProcurement

Microsoft Office

Google Workspace

Job description

The Department of Human Genetics at the University of Michigan is seeking a Senior Administrative Assistant to support the Department Chair and coordinate departmental operations in Ann Arbor. The role emphasizes complex scheduling, event planning, travel/expense processing, and front-office services within a busy academic setting.

Ideal candidates will have strong organizational skills, discretion with confidential information, and the ability to work independently as well as with faculty,