Executive Admin Lead for Chair - Hybrid/Remote

University of Michigan; Ann Arbor (MI); Hybrid; USD 85,000 - 105,000; Full time

Job summary

University of Michigan seeks an Administrative Specialist Senior to provide high-level executive, operational, and strategic administrative support to the Chair of the Gilbert S. Omenn Department of Computational Medicine and Bioinformatics (DCMB).

The role manages a complex calendar, oversees governance activities, and leads confidential faculty-facing processes. Responsibilities include coordinating travel, drafting executive materials, and maintaining the Chair's online presence while

Qualifications

• Bachelor's degree or equivalent with progressive admin experience.
• 7+ years of high-level administrative experience supporting senior executives.
• Proven mastery in executive calendar management, travel, meetings, and briefing materials.
• Strong editing, proofreading, and polishing of executive documents.
• Experience formatting CVs and NIH biosketches for faculty records.
• Discretion and handling of sensitive information.
• Proficiency with Microsoft Office, Dropbox and Zoom.

Responsibilities

• Manage the Chair's complex calendar and email, triage requests, and draft responses.
• Prepare briefing materials and ensure timely scheduling for meetings and travel.
• Coordinate domestic and international travel, lodging, and related reimbursements.
• Provide high-level administrative support, proofreading and editing manuscripts and presentations.
• Maintain confidential files and coordinate faculty affairs processes.

Skills

Calendar management

Executive communication

Meeting coordination

Editing/proofreading

Discretion & confidentiality

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Dropbox

Zoom

Job description

University of Michigan seeks an Administrative Specialist Senior to provide high-level executive, operational, and strategic administrative support to the Chair of the Gilbert S. Omenn Department of Computational Medicine and Bioinformatics (DCMB).

The role manages a complex calendar, oversees governance activities, and leads confidential faculty-facing processes. Responsibilities include coordinating travel, drafting executive materials, and maintaining the Chair's online presence while