Executive Administrative Partner for Regional Leaders

TMS Toyota Motor Sales, USA, Inc. Company; Portland (OR); On-site; USD 59,000 - 85,000; Full time

Benefits offered by this job

Team Member Vehicle Purchase Discount

Toyota Team Member Lease Vehicle (if/当

Health care and wellness plans

401(k) with company match

Paid holidays and PTO

Tuition reimbursement

Job summary

Toyota Motor Sales, USA, Inc. Company is seeking an Administrative Assistant to support the Portland Region. You will partner with regional leaders, manage calendars and travel, and help run the office smoothly and professionally.

The role emphasizes ownership, adaptability, discretion with confidential information, and a service-minded approach while upholding established processes and standards across teams.

Qualifications

• High School Diploma (or higher).
• Excellent organizational and communication skills.
• Strong knowledge of supporting departments, organization, operations policies and procedures.
• Proficiency in MS Outlook, Excel, Word, PowerPoint.
• Added bonus if you have extensive experience as an administrative assistant.
• Prior experience supporting an executive-level position.
• Background in handling highly confidential records and correspondence.
• Experience managing complex travel and special event arrangements, including catering, hotel, and restaurant reservations.

Responsibilities

• Manage executive calendars, meetings, travel, communications, and follow-up.
• Coordinate regional events, associate meetings, Dealer Council activities, and leadership forums.
• Support budgets, expenses, purchase requests, invoices, onboarding, and other key administrative processes.
• Oversee office operations, facilities, safety activities, vendors, SharePoint sites, and administrative resources.
• Partner with departments to reinforce established processes, clarify ownership, and follow up when commitments or standards are not met.
• Provide responsive operational support that enables leaders and associates to serve dealers and achieve business objectives.

Skills

MS Outlook

Excel

Word

PowerPoint

Organizational skills

Communication skills

Executive support

Education

High School Diploma (or higher)

Job description

Toyota Motor Sales, USA, Inc. Company is seeking an Administrative Assistant to support the Portland Region. You will partner with regional leaders, manage calendars and travel, and help run the office smoothly and professionally.

The role emphasizes ownership, adaptability, discretion with confidential information, and a service-minded approach while upholding established processes and standards across teams.