Administrative Assistant – Portland Regional Office

toyota; Portland (OR); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

Toyota’s Administrative Assistant in Portland sits at the center of the region, supporting leaders, associates, and dealers. The role balances hospitality with accountability, ensuring operational excellence and timely execution of administrative tasks.

The strongest candidates bring a proactive, service-minded approach, adapt quickly, and maintain confidentiality while enabling teams to function smoothly. This role requires in-office presence at the Portland Regional Office.

Formación

• High School Diploma (or higher).
• Excellent organizational and communication skills.
• Strong knowledge of supporting departments, organization, operations policies and procedures.
• Proficiency in MS Outlook, Excel, Word, PowerPoint.

Responsabilidades

• Manage executive calendars, meetings, travel, communications, and follow-up.
• Coordinate regional events, associate meetings, Dealer Council activities, and leadership forums.
• Support budgets, expenses, purchase requests, invoices, onboarding, and other key administrative processes.
• Oversee office operations, facilities, safety activities, vendors, SharePoint sites, and administrative resources.
• Partner with departments to reinforce established processes, clarify ownership, and follow up when commitments or standards are not met.
• Provide responsive operational support that enables leaders and associates to serve dealers and achieve business objectives.

Conocimientos

Organizational skills

Communication skills

Problem solving

Team collaboration

Educación

High School Diploma (or higher)

Herramientas

MS Outlook

Excel

Word

PowerPoint

Descripción del empleo

Toyota’s Administrative Assistant in Portland sits at the center of the region, supporting leaders, associates, and dealers. The role balances hospitality with accountability, ensuring operational excellence and timely execution of administrative tasks.

The strongest candidates bring a proactive, service-minded approach, adapt quickly, and maintain confidentiality while enabling teams to function smoothly. This role requires in-office presence at the Portland Regional Office.