Executive Administrative Partner

Aquent; San Mateo (CA); On-site; USD 70,000 - 120,000; Full time

Job summary

Aquent collaborates with an innovative company at the forefront of autonomous transportation technology, seeking an organized Executive Assistant to support senior leadership and drive operational excellence. You will manage calendars, travel, and confidential communications in a fast-paced, mission-driven environment.

Ideal candidates bring 4–6 years of EA experience, a Bachelor's degree, and strong written and verbal communication skills, plus proficiency with Google Workspace, MS Office, and

Qualifications

• 4–6 years of administrative or executive assistant experience.
• Bachelor's degree required.
• Exceptional organizational skills for supporting diverse programs.
• Outstanding written and verbal communication abilities.
• Proficiency with Google for Business Suite, MS Office, Keynote and Apple products.

Responsibilities

• Schedule complex meetings and capture key decisions with precise notes.
• Manage calendars, travel arrangements and expense reporting.
• Coordinate domestic and international travel and event logistics.
• Drive project and event success from planning through evaluation and post-event review.

Skills

Executive support

Calendar management

Communication

Note-taking

Travel coordination

Education

Bachelor's degree

Tools

Google Workspace

MS Office

Keynote

Job description

Aquent collaborates with an innovative company at the forefront of autonomous transportation technology, seeking an organized Executive Assistant to support senior leadership and drive operational excellence. You will manage calendars, travel, and confidential communications in a fast-paced, mission-driven environment.

Ideal candidates bring 4–6 years of EA experience, a Bachelor's degree, and strong written and verbal communication skills, plus proficiency with Google Workspace, MS Office, and