Administrative Business Partner [AQ-21181]

Aquent; San Mateo (CA); On-site; USD 70,000 - 120,000; Full time

Job summary

Aquent collaborates with an innovative company at the forefront of autonomous transportation technology, seeking an organized Executive Assistant to support senior leadership and drive operational excellence. You will manage calendars, travel, and confidential communications in a fast-paced, mission-driven environment.

Ideal candidates bring 4–6 years of EA experience, a Bachelor's degree, and strong written and verbal communication skills, plus proficiency with Google Workspace, MS Office, and

Qualifications

• 4–6 years of administrative or executive assistant experience.
• Bachelor's degree required.
• Exceptional organizational skills for supporting diverse programs.
• Outstanding written and verbal communication abilities.
• Proficiency with Google for Business Suite, MS Office, Keynote and Apple products.

Responsibilities

• Schedule complex meetings and capture key decisions with precise notes.
• Manage calendars, travel arrangements and expense reporting.
• Coordinate domestic and international travel and event logistics.
• Drive project and event success from planning through evaluation and post-event review.

Skills

Executive support

Calendar management

Communication

Note-taking

Travel coordination

Education

Bachelor's degree

Tools

Google Workspace

MS Office

Keynote

Job description

Aquent is thrilled to partner with a pioneering company that stands at the forefront of innovation, dedicated to shaping the future of transportation through groundbreaking autonomous technology. This visionary organization is driven by an ambitious mission to create a safer, more efficient, and accessible world, transforming daily life for millions globally through innovative engineering and design. Joining this team means contributing to a future where cutting-edge technology redefines possibilities and impacts lives on an unprecedented scale.

Are you a highly organized and proactive professional eager to empower senior leadership and drive operational excellence within a fast-paced, mission-driven environment? We are seeking a talented individual to step into a pivotal support role where your meticulous attention to detail and exceptional organizational skills will directly contribute to the strategic initiatives of key leadership. This is an incredible opportunity to make a tangible impact, ensuring that critical projects and communications flow seamlessly, directly supporting the company’s ambitious goals and product development that will shape the future of mobility.

What You’ll Do

• Orchestrate complex meeting schedules, ensuring seamless coordination and capturing critical discussions through diligent note-taking.
• Manage comprehensive administrative tasks, including meticulous calendar management, efficient expense reporting, and the precise arrangement of domestic and international travel.
• Drive project and event success from inception to evaluation, encompassing detailed planning, proactive tracking, and thorough post-event assessment.

Must-Have Qualifications

• 4-6 years of dedicated administrative or executive assistant experience.
• A Bachelor’s degree.
• Exceptional organizational skills, coupled with a deep appreciation for the complexities of supporting diverse personalities and dynamic programs within a growing team.
• Outstanding written and verbal communication skills, capable of conveying information clearly and professionally.
• Proficiency in technical computer skills, including expertise with Google for Business Suite, MS Office Suite, Keynote, and other Apple products.

Nice-to-Have Qualifications

• Comfortable and adaptable in a rapidly evolving and dynamic work environment.
• Demonstrated sensitivity and discretion when handling critical and confidential information.
• A proactive learner with a strong ability to ask insightful questions and consistently offer solution-oriented approaches.
• Prior experience interacting with senior-level stakeholders, including exposure to company boards or public officials.