Senior Executive Assistant to Leadership — Global Tech

Aquent; Redmond (WA); On-site; USD 90,000 - 130,000; Full time

Job summary

Aquent partners with a global technology leader to empower executives and optimize critical operations. In this executive assistant role, you will manage complex calendars, coordinate domestic and international travel, process expenses, and support leadership across time zones.

You will liaise with internal and external partners, organize meetings and events, handle procurement, and contribute to cross-functional efficiency.

Qualifications

• 5+ years of proven experience in executive calendar and scheduling management.
• 4-5+ years of hands-on experience in operations and administrative support, including expense management, travel coordination, PO processing, and budget tracking.
• Advanced proficiency with Microsoft 365, including Outlook for calendar and email, Teams for collaboration, Excel for data and PowerPoint for presentations.
• Familiarity with internal expense reporting systems and standard operational workflows.
• Demonstrated stable career progression indicating reliability and commitment.

Responsibilities

• Provide executive administrative support by managing complex calendars across time zones.
• Coordinate domestic and international travel with policy compliance and cost controls.
• Process business expenses, purchase orders, and track budgets with attention to detail.
• Organize and facilitate meetings and events, handling all logistics.
• Oversee procurement of office supplies, equipment, and reference materials; manage vendor relationships.
• Serve as primary contact for the department, coordinating with internal and external partners.
• Support operational and personnel functions within the department.
• Undertake special projects to improve efficiency and effectiveness.

Skills

Calendar management

Travel coordination

Expense management

Budget tracking

Microsoft 365

Tools

Outlook

Microsoft 365

Teams

Excel

PowerPoint

Job description

Aquent partners with a global technology leader to empower executives and optimize critical operations. In this executive assistant role, you will manage complex calendars, coordinate domestic and international travel, process expenses, and support leadership across time zones.

You will liaise with internal and external partners, organize meetings and events, handle procurement, and contribute to cross-functional efficiency.