Executive Administrative & Operations Support

The Gossett Group; Memphis (TN); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Team oriented environment

Paid vacation

401k (company match)

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Coverage

Employee car purchase program

Wellness program

On-site mobile health clinic

Job summary

Gossett Motor Cars is seeking an experienced Administrative Assistant to join our team and support executive communications, front desk duties, and meeting preparations. The role offers a strong compensation plan and opportunities within a large West Tennessee automotive dealer group.

The ideal candidate has at least 1 year supporting senior management, proficiency in Word/Excel/PowerPoint/Outlook, and a proactive, confidential, detail-oriented mindset suitable for a fast-paced environment.

Qualifications

• Minimum of 1 year experience as an assistant reporting directly to senior management.
• Bachelor’s degree, preferred, but not required.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Self-starter and able to complete tasks without direct supervision.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.

Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Front desk reception duties assisting internal and external customers; may serve as the first point of contact and must conduct business with a professional demeanor
• Proactively ensure Management is adequately prepared for meetings; prepare materials, provide needed background information and documents etc…
• Uphold a strict level of confidentiality
• Schedule meetings and appointments
• Maintain an organized filing system of paper and electronic documents
• Prepare internal and external corporate documents for employees
• Arrange corporate events to take place outside of the work place, such as employee appreciation events and fund-raising events
• Develop and sustain a level of professionalism among staff and clientele
• Daily errands
• Additional duties related to operations and administration as assigned

Skills

Self-starter

Organizational skills

Interpersonal skills

Confidentiality

Multitasking

Education

Bachelor's degree (preferred)

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Gossett Motor Cars is seeking an experienced Administrative Assistant to join our team and support executive communications, front desk duties, and meeting preparations. The role offers a strong compensation plan and opportunities within a large West Tennessee automotive dealer group.

The ideal candidate has at least 1 year supporting senior management, proficiency in Word/Excel/PowerPoint/Outlook, and a proactive, confidential, detail-oriented mindset suitable for a fast-paced environment.