Executive Office Coordinator - Dental Administration

University of Iowa; Iowa City (IA); On-site; USD 57,000 - 70,000; Full time

Job summary

The University of Iowa College of Dentistry seeks a proactive Administrative Services Specialist to provide comprehensive support to the Executive Associate Dean. You will manage calendars, coordinate faculty development and promotion processes, and handle documentation for accreditation and reviews, ensuring smooth day-to-day operations.

This role requires independent judgment, meticulous attention to detail, and strong communication skills while fostering collaboration across faculty, staff,

Qualifications

• Bachelor’s degree in relevant area or equivalent combination of education and experience.
• 1 year of executive-level administrative support experience, preferably in an academic environment.
• Strong calendar, meeting coordination, and materials preparation experience.
• Ability to coordinate projects, timelines, and deadlines with high attention to detail.
• Ability to exercise independent judgment, discretion, and confidentiality.

Responsibilities

• Coordinate faculty development programs including orientation, onboarding, and seminars.
• Coordinate faculty promotion, tenure, and review processes with committee support and documentation.
• Maintain faculty records for accreditation, annual reviews, and evaluations.
• Coordinate faculty award nominations and recognition activities.
• Manage the Executive Associate Dean’s calendar, travel, and special projects.

Skills

Calendar coordination

Meeting coordination

Policy interpretation

Independent judgment

Confidentiality

Communication skills

Team collaboration

Administrative support

Office software

Education

Bachelor’s degree in relevant area

Equivalent combination of education and relevant experience

Tools

Electronic calendaring & virtual meetings

Word processing & mail merge

Pivot tables & data presentation

Presentation software

Job description

The University of Iowa College of Dentistry seeks a proactive Administrative Services Specialist to provide comprehensive support to the Executive Associate Dean. You will manage calendars, coordinate faculty development and promotion processes, and handle documentation for accreditation and reviews, ensuring smooth day-to-day operations.

This role requires independent judgment, meticulous attention to detail, and strong communication skills while fostering collaboration across faculty, staff,