Executive Administrative & Operations Assistant

Las Vegas Rescue Mission; Las Vegas (NV); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive benefits

Paid vacation

Job summary

Las Vegas Rescue Mission seeks an Administrative Assistant to support Accounting, Human Resources, and IT functions. You will provide professional written and verbal communication with staff, residents, volunteers, donors, and customers, while maintaining organization and multi-tasking in a dynamic environment.

Responsibilities include coordinating meetings, assisting with board packets, handling petty cash, onboarding new hires, and maintaining employee records.

Qualifications

• High school diploma or GED required.
• Experience handling confidential material and basic accounting asset.
• Strong organizational and time-management abilities.
• Proficient in MS Office suite and Adobe Acrobat.

Responsibilities

• Assist departments with ordering of supplies and operational items.
• Assist in planning and preparation of staff meetings and special events.
• Compile and assist with preparation of board packets and details for monthly Board of Directors.
• Maintain office equipment, scheduling service calls and supplies for copiers and other equipment.
• Assist in reconciling/matching receipts.
• Assist with preparation of invoices for department head.
• Handle petty cash, distribution of cash, and assist bookkeeping reconciliation.
• Prepare new hire personnel file and ensure forms are completed with supporting documents.
• Assist in maintaining accurate and up-to-date employee records and onboarding including badge creation and employee swag.

Skills

Communication

Organization

Time management

Attention to detail

Interpersonal skills

Education

High school diploma or GED

Tools

MS Word

MS Excel

MS Outlook

MS Publisher

Adobe Acrobat

Job description

Las Vegas Rescue Mission seeks an Administrative Assistant to support Accounting, Human Resources, and IT functions. You will provide professional written and verbal communication with staff, residents, volunteers, donors, and customers, while maintaining organization and multi-tasking in a dynamic environment.

Responsibilities include coordinating meetings, assisting with board packets, handling petty cash, onboarding new hires, and maintaining employee records.