Senior Administrative Assistant- Las Vegas (part time)

Jeremiah Program; Las Vegas (NV); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A nonprofit organization in Las Vegas seeks an experienced professional to provide coordination and support for executives. Responsibilities include managing calendars, preparing documents, and facilitating meetings. A strong background in project management, excellent communication skills, and proficiency with software tools are necessary. Candidates should have 5+ years of experience in a nonprofit or higher education setting, with a commitment to the organization’s mission of disrupting generational poverty for single mothers and their children.

Qualifications

• 5+ years of professional experience supporting executives in a nonprofit setting.
• Familiarity with CRM or donor management tools.
• Ability to juggle multiple projects with precision.

Responsibilities

• Manage calendars and coordinate meetings across time zones.
• Prepare and format briefing documents and slide decks.
• Track key dates and deliverables for reporting cycles.

Skills

Excellent relationship management

Organizational mastery

Strong written communication

Project coordination

Tech proficiency in Microsoft 365 Suite

Education

BA/BS in relevant field

Tools

Salesforce

Raiser’s Edge

Microsoft Teams

Job description

• Manage calendars and coordinate meetings across time zones and campus teams.
• Prepare and format briefing documents, slide decks, and reports (e.g., Board updates, campus support team feedback, and funder packets).
• Maintain task lists, deadlines, and follow-up systems to ensure projects remain on track.
• Support travel logistics, reimbursements, and credit card reconciliations.
• Draft and proofread correspondence, memos, and internal communications.

Meeting & Coordination Support

• Schedule and coordinate weekly and monthly meetings for campus and national teams.
• Capture and distribute meeting notes, track action items, and ensure timely follow-up.
• Assist in preparing agendas, visual materials, and participant briefers.
• Support hybrid and virtual meeting facilitation (Microsoft Teams, Zoom, shared documents).

Operations & Project Support

• Assist with document management, file organization, and version tracking in SharePoint and shared drive systems.
• Track key dates and deliverables for reporting cycles across campuses.

Communications & External Relations

• Assist in compiling or formatting external communications (letters, invitations, follow-up messages).
• Help coordinate briefings or onboarding materials for new partners, donors, or visiting guests.

Other Duties as Assigned: This job description provides a comprehensive overview of the role's responsibilities, but it's important to note that duties, responsibilities, and activities may evolve with or without prior notice.

Requirements

• Hybrid structure with flexibility for occasional in-person events or meetings
• Some evening or weekend support may be required during events or national convenings
• BA/BS in relevant field preferred
• 5+ years’ professional experience with at least 3+ years’ experience supporting executives or senior leaders in a nonprofit, higher education, or philanthropic setting
• Familiarity with CRM or donor management tools (e.g., Salesforce, Raiser’s Edge, or similar).
• Excellent relationship management and interpersonal communication skills.
• Organizational mastery: Ability to juggle multiple projects with precision and timeliness.
• Strong written communication: Clear, professional, and detail-oriented writing and editing.
• Tech proficiency: Skilled in Microsoft 365 Suite (Word, Excel, PowerPoint, Teams, Outlook, SharePoint) and shared drive systems.
• Project coordination: Experience managing logistics, deadlines, and document workflows.
• Discretion and judgment: Handles confidential or sensitive information appropriately.
• Mission alignment: Deep commitment to Jeremiah Program’s mission of disrupting generational poverty for single mothers and their children.
• Timely and accurate completion of administrative tasks.
• Effective calendar and workflow management for the assigned Senior Executive Director.
• High-quality documentation, organization, and communication.
• Smooth coordination across multiple campus initiatives.