Executive Admin Assistant - 4/10 Shift, Full-Time Benefits

Las Vegas Rescue Mission; Nevada; On-site; USD 42,000 - 56,000; Full time

Job summary

Las Vegas Rescue Mission seeks an Administrative Assistant to support Accounting, HR and IT functions. The role requires professional communication with staff, residents, volunteers, donors and customers, with strong organization and multi-tasking abilities.

Responsibilities include meeting planning, board packet prep, equipment maintenance, receipts reconciliation, invoicing, petty cash, and new-hire file preparation. Onboarding duties and employee records management are included.

Qualifications

• High school diploma or GED required.
• Experience with accounting and handling confidential material is a plus.
• Strong organizational and time-management skills essential.
• Proficient with MS Word, MS Excel, MS Outlook, MS Publisher and Adobe Acrobat.
• Excellent verbal and written interpersonal communication.
• Respect for cultural diversity is important.

Responsibilities

• Assist departments with ordering of supplies and operational items.
• Assist in planning and preparation of staff meetings and special events.
• Prepare board packets and monthly Board of Directors details.
• Maintain office equipment and scheduling of service calls.
• Assist in reconciling/matching receipts and preparing invoices.
• Handle petty cash and assist bookkeeping with reconciliation.
• Prepare new hire personnel files and ensure forms are complete with supporting materials.
• Maintain accurate and up-to-date employee records.
• Assist with onboarding new hires including badge creation and employee swag.

Skills

Organizational skills

Communication

Time management

Attention to detail

Interpersonal skills

Cultural sensitivity

Education

High School Diploma or GED

Tools

MS Word

MS Excel

MS Outlook

MS Publisher

Adobe Acrobat

Job description

Las Vegas Rescue Mission seeks an Administrative Assistant to support Accounting, HR and IT functions. The role requires professional communication with staff, residents, volunteers, donors and customers, with strong organization and multi-tasking abilities.

Responsibilities include meeting planning, board packet prep, equipment maintenance, receipts reconciliation, invoicing, petty cash, and new-hire file preparation. Onboarding duties and employee records management are included.