Administrative Assistant

Las Vegas Rescue Mission; Las Vegas (NV); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive benefits

Paid vacation

Job summary

Las Vegas Rescue Mission seeks an Administrative Assistant to support Accounting, Human Resources, and IT functions. You will provide professional written and verbal communication with staff, residents, volunteers, donors, and customers, while maintaining organization and multi-tasking in a dynamic environment.

Responsibilities include coordinating meetings, assisting with board packets, handling petty cash, onboarding new hires, and maintaining employee records.

Qualifications

• High school diploma or GED required.
• Experience handling confidential material and basic accounting asset.
• Strong organizational and time-management abilities.
• Proficient in MS Office suite and Adobe Acrobat.

Responsibilities

• Assist departments with ordering of supplies and operational items.
• Assist in planning and preparation of staff meetings and special events.
• Compile and assist with preparation of board packets and details for monthly Board of Directors.
• Maintain office equipment, scheduling service calls and supplies for copiers and other equipment.
• Assist in reconciling/matching receipts.
• Assist with preparation of invoices for department head.
• Handle petty cash, distribution of cash, and assist bookkeeping reconciliation.
• Prepare new hire personnel file and ensure forms are completed with supporting documents.
• Assist in maintaining accurate and up-to-date employee records and onboarding including badge creation and employee swag.

Skills

Communication

Organization

Time management

Attention to detail

Interpersonal skills

Education

High school diploma or GED

Tools

MS Word

MS Excel

MS Outlook

MS Publisher

Adobe Acrobat

Job description

The Administrative Department, overseen by the Chief Executive Officer (CEO) and Director of Administration. They are responsible for assisting in Accounting, Human Resource, and IT functions at the Las Vegas Rescue Mission as well as
providing administrative support to the CEO, COO and Director of Administration.

The Administrative Assistant must be able to communicate effectively, both verbally and in writing, in a professional manner with other facility staff members, Mission residents, volunteers, donors, and customers. Organization, attention
to detail, the ability to multi-task, and think on the fly are essential in this position.

Responsibilities

• Assist departments with ordering of other supplies and operational items as
• Assist in planning and preparation of staff meetings and special
• Compile and assist with preparation of board packet and other details for monthly Board of Directors
• Maintain office equipment, to include keeping areas clean, scheduling service calls and supplies for copiers and other equipment.
• Assist in reconciling/matching receipts
• Assist with preparation of invoices for department head
• Handling of petty cash to include, distribution of cash, organization of receipts, assist bookkeeping team with reconciliation as needed.
• Prepare new hire personnel file and ensure all forms completed in full with supporting
• Assist in maintaining accurate and up to date employee
• Assist with Onboarding new hires including badge creation and employee swag

Qualifications

• Highschool Diploma or GED
• History with accounting, working with confidential material and technical support are an asset
• Strong organizational and time management skills.
• Working knowledge of MS Word, MS Excel and MS Outlook, MS Publisher, and Adobe Acrobat.
• Excellent verbal, written interpersonal and organizational skills.
• Respectful of cultural diversity

This is a full-time position, 40 hours per week (4 / 10-hr shifts), offering a competitive benefit package and paid vacation. Salary is commensurate with skills and experience.