Administrative Assistant

Las Vegas Rescue Mission; Nevada; On-site; USD 42,000 - 56,000; Full time

Job summary

Las Vegas Rescue Mission seeks an Administrative Assistant to support Accounting, HR and IT functions. The role requires professional communication with staff, residents, volunteers, donors and customers, with strong organization and multi-tasking abilities.

Responsibilities include meeting planning, board packet prep, equipment maintenance, receipts reconciliation, invoicing, petty cash, and new-hire file preparation. Onboarding duties and employee records management are included.

Qualifications

• High school diploma or GED required.
• Experience with accounting and handling confidential material is a plus.
• Strong organizational and time-management skills essential.
• Proficient with MS Word, MS Excel, MS Outlook, MS Publisher and Adobe Acrobat.
• Excellent verbal and written interpersonal communication.
• Respect for cultural diversity is important.

Responsibilities

• Assist departments with ordering of supplies and operational items.
• Assist in planning and preparation of staff meetings and special events.
• Prepare board packets and monthly Board of Directors details.
• Maintain office equipment and scheduling of service calls.
• Assist in reconciling/matching receipts and preparing invoices.
• Handle petty cash and assist bookkeeping with reconciliation.
• Prepare new hire personnel files and ensure forms are complete with supporting materials.
• Maintain accurate and up-to-date employee records.
• Assist with onboarding new hires including badge creation and employee swag.

Skills

Organizational skills

Communication

Time management

Attention to detail

Interpersonal skills

Cultural sensitivity

Education

High School Diploma or GED

Tools

MS Word

MS Excel

MS Outlook

MS Publisher

Adobe Acrobat

Job description

The Administrative Department, overseen by the Chief Executive Officer (CEO) and Director of Administration. They are responsible for assisting in Accounting, Human Resource, and IT functions at the Las Vegas Rescue Mission as well as
providing administrative support to the CEO, COO and Director of Administration.

The Administrative Assistant must be able to communicate effectively, both verbally and in writing, in a professional manner with other facility staff members, Mission residents, volunteers, donors, and customers. Organization, attention to detail, the ability to multi-task, and think on the fly are essential in this position.

Responsibilities

• Assist departments with ordering of other supplies and operational items as
• Assist in planning and preparation of staff meetings and special
• Compile and assist with preparation of board packet and other details for monthly Board of Directors
• Maintain office equipment, to include keeping areas clean, scheduling service calls and supplies for copiers and other equipment.
• Assist in reconciling/matching receipts
• Assist with preparation of invoices for department head
• Handling of petty cash to include, distribution of cash, organization of receipts, assist bookkeeping team with reconciliation as needed.
• Prepare new hire personnel file and ensure all forms completed in full with supporting
• Assist in maintaining accurate and up to date employee
• Assist with Onboarding new hires including badge creation and employee swag

Qualifications

• Highschool Diploma or GED
• History with accounting, working with confidential material and technical support are an asset
• Strong organizational and time management skills.
• Working knowledge of MS Word, MS Excel and MS Outlook, MS Publisher, and Adobe Acrobat.
• Excellent verbal, written interpersonal and organizational skills.
• Respectful of cultural diversity

This is a full-time position, 40 hours per week (4 / 10-hr shifts), offering a competitive benefit package and paid vacation. Salary is commensurate with skills and experience.