Executive Admin & HR Support Specialist

The Salvation Army USA Western Territory; Las Vegas (NV); On-site; USD 55,000 - 75,000; Full time

Job summary

The Salvation Army USA Western Territory in Las Vegas, NV seeks a conscientious Business Associate to provide administrative and HR support to the Business Department leadership team. You will manage calendars, prepare correspondence, maintain confidential records, and coordinate sensitive information with discretion.

The role requires a bachelor’s degree in business or HR (or equivalent experience), 2 years supporting executives, strong Microsoft Office skills, and the ability to handle

Qualifications

• Bachelor's degree in business administration, HR, or related field; senior admin support preferred.
• 2+ years supporting executives with exposure to HR and records administration.
• Ability to handle confidential personnel, financial, and legal information with discretion.
• Excellent written/verbal communication; draft and edit leadership correspondence.
• Advanced proficiency in MS Office; calendar management; web and database navigation.
• Strong organization and multi-priority management in a fast-paced environment.
• Notary knowledge or ability to obtain; Nevada driver’s license required.

Responsibilities

• Provide administrative support to the Business Department leadership team.
• Manage complex calendars; schedule, prioritize, and coordinate travel.
• Monitor email; draft and route responses for leadership.
• Prepare reports, memos, presentations, and diagrams to professional standard.
• Screen calls/visitors; be first point of contact for the department.
• Process expenses,POs, invoices per Salvation Army policy.
• Maintain filing systems; ensure records are secure and retrievable.
• Support HR tasks: recruitment, onboarding, training, background checks.
• Schedule HR activities; interviews, orientations, calendars, driving tests.
• Maintain employee files per policy and applicable law.
• Plan and coordinate dept./cross-functional meetings; minutes and action items.

Skills

Communication

Organization

Discretion

Problem solving

Independent judgment

Education

Bachelor's degree in business/HR

Tools

MS Office

HRIS/ATS/UKG

Database systems

Job description

The Salvation Army USA Western Territory in Las Vegas, NV seeks a conscientious Business Associate to provide administrative and HR support to the Business Department leadership team. You will manage calendars, prepare correspondence, maintain confidential records, and coordinate sensitive information with discretion.

The role requires a bachelor’s degree in business or HR (or equivalent experience), 2 years supporting executives, strong Microsoft Office skills, and the ability to handle