Executive Administrative & Onboarding Coordinator

Danos, LLC; Spring (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Danos, LLC in Spring, Texas seeks an Administrative Assistant Contractor to support a fast-paced team of about 60 employees. You will manage calendars, coordinate meetings across time zones, support onboarding, and handle office operations.

The ideal candidate is highly organized, proactive, and detail-oriented, with strong communication and the ability to balance multiple priorities while assisting managers and staff.

Qualifications

• Experience managing multiple calendars and scheduling priorities.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities with minimal supervision.
• Professional demeanor and strong customer-service skills.
• Experience supporting multiple managers or senior leaders preferred.
• Experience coordinating meetings, events, or employee engagement activities preferred.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint preferred.
• Familiarity with distribution lists, shared mailboxes, and collaboration tools preferred.
• Strong problem-solving, communication, organization, adaptability, and prioritization skills.
• Ability to work full-time and on-site in Spring, Texas.
• Ability to meet all job requirements.

Responsibilities

• Manage complex calendars for 3–5 managers.
• Schedule, coordinate, and reschedule meetings across multiple teams and time zones.
• Resolve scheduling conflicts and coordinate recurring meetings, staff meetings, and leadership sessions.
• Reserve conference rooms and coordinate meeting logistics, room setup, and catering.
• Support the daily administrative needs of approximately 60 employees.
• Maintain distribution lists, email aliases, user groups, contact lists, and organizational records.
• Order office supplies and submit maintenance requests.
• Coordinate new-hire onboarding and first-day logistics.
• Provide new hires with arrival instructions, facility information, team introductions, and office tours.
• Organize employee birthdays, recognition activities, team meals, and morale-building events.
• Coordinate team-building activities, offsite meetings, holiday events, volunteer activities, and employee appreciation initiatives.
• Provide general administrative support to managers and team members.
• Track action items and assist with follow-up communications.
• Retrieve, compile, and report information requested by managers.
• Identify opportunities to improve administrative processes and team efficiency.

Skills

Calendar management

Meeting coordination

Multitasking

Communication skills

Attention to detail

Outlook

Teams

Excel

PowerPoint

Word

Tools

Outlook

Teams

Excel

PowerPoint

Word

Job description

Danos, LLC in Spring, Texas seeks an Administrative Assistant Contractor to support a fast-paced team of about 60 employees. You will manage calendars, coordinate meetings across time zones, support onboarding, and handle office operations.

The ideal candidate is highly organized, proactive, and detail-oriented, with strong communication and the ability to balance multiple priorities while assisting managers and staff.