Administrative Assistant: Scheduling & Documents Wizard

Danos; Midland (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Danos in Midland, Texas is seeking an Administrative Assistant to provide essential clerical support, manage calendars, prepare documents, and handle correspondence. This entry-level role offers guidance from management and opportunities to learn and grow within a professional team.

You will multitask in a fast-paced environment, maintain organized records, coordinate meetings, order office supplies, and ensure confidentiality.

Qualifications

• Excellent verbal and written communication with professional interaction.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and email/calendar systems.
• Strong organizational, coordination, and time-management skills.
• Ability to multitask, prioritize, and adapt to changing business needs.
• Attention to detail and commitment to accurate records.
• Customer service mindset and professional demeanor.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Capable of following instructions, working with supervision, and collaborating with others.

Responsibilities

• Provide administrative and clerical support to ensure efficient daily operations.
• Prepare, type, edit, and format documents, correspondence, reports, and other business materials.
• Maintain organized filing systems and accurate recordkeeping.
• Answer calls, respond to inquiries, and direct communications appropriately.
• Schedule appointments, manage calendars, and coordinate meetings and conferences.
• Assist with meeting preparation, including materials and logistics.
• Order office supplies and monitor inventory.
• Sort and distribute mail and correspondence.
• Collect, organize, retrieve, and report information for departmental activities and special projects.
• Assist with data entry, tracking, and basic reporting and analysis.
• Prioritize assignments and meet deadlines in a fast-paced environment.
• Communicate professionally with colleagues, management, clients, and external contacts.
• Maintain confidentiality and handle sensitive information discreetly.
• Perform other duties as assigned under supervision.

Skills

Verbal & written communication

Organizational skills

Time management

Multitasking

Attention to detail

Customer service

Discretion & confidentiality

Communication with colleagues & extern

Tools

Microsoft Office

Email systems

Calendar systems

Job description

Danos in Midland, Texas is seeking an Administrative Assistant to provide essential clerical support, manage calendars, prepare documents, and handle correspondence. This entry-level role offers guidance from management and opportunities to learn and grow within a professional team.

You will multitask in a fast-paced environment, maintain organized records, coordinate meetings, order office supplies, and ensure confidentiality.