Executive Administrative Officer - Hybrid

UC Davis Health; Sacramento (CA); Hybrid; USD 44,000 - 73,000; Full time

Benefits offered by this job

Health plans

Dental and vision coverage

Retirement plans

CE allowance and staff education

Job summary

UC Davis Health is seeking an experienced Administrative Officer II to support the CFO and occasionally other executive leaders. The role requires managing complex calendars, coordinating travel, and researching background information for various inquiries.

You will interact with faculty, staff, and senior UC leadership, exercising discretion and strong analytical abilities. Applicants should have a bachelor's degree or equivalent experience, plus 5+ years in c-suite executive support, with

Qualifications

• Bachelor's degree in related area or combination of equivalent experience or training.
• Experience working in an executive-level office and providing high-level administrative support to executive leadership.
• Proven experience managing complex, executive-level electronic calendars.
• Minimum of 5 years experience working in c-suite level executive support.
• Demonstrated political acumen and discretion in maintaining confidentiality.
• Excellent written and verbal communication skills and diplomacy to handle sensitive and/or difficult situations.
• Demonstrated project management skills to balance competing deadlines and successfully support multiple meetings and projects.
• Demonstrated organizational and analytical skills to independently manage complex projects and events.
• Strong time management and multi-tasking skills.
• Strong analytical, research and problem-solving skills.
• Excellent typing, writing, editing and proofreading skills to produce correspondence and other written materials.
• High degree of proficiency using Outlook Calendar and Microsoft Office (e.g., Word, Excel, PowerPoint, Visio, etc.).

Responsibilities

• Provide high-level administrative support to CFO and other executive leaders.
• Manage complex calendars and coordinate meetings, travel and reimbursements.
• Research background information and draft correspondence for executive leadership.
• Balance multiple projects and deadlines with discretion and professionalism.

Skills

Executive support

Calendar management

Outlook Calendar

Microsoft Office

Communication

Project management

Research and analysis

Education

Bachelor's degree or equivalent experience

Tools

Visio

Excel

PowerPoint

Word

Job description

UC Davis Health is seeking an experienced Administrative Officer II to support the CFO and occasionally other executive leaders. The role requires managing complex calendars, coordinating travel, and researching background information for various inquiries.

You will interact with faculty, staff, and senior UC leadership, exercising discretion and strong analytical abilities. Applicants should have a bachelor's degree or equivalent experience, plus 5+ years in c-suite executive support, with