Hybrid Administrative Officer: Finance & HR Support

University of California, Davis; Davis (CA); Hybrid; USD 44,000 - 73,000; Full time

Benefits offered by this job

Benefits eligible

Hybrid work schedule

Job summary

University of California, Davis is seeking an experienced Administrative Officer to provide comprehensive support across finance, HR, and program operations in a department-wide capacity. The role requires handling procurement, invoicing, travel, payouts, and payroll-related tasks with adherence to campus policies.

The position is hybrid, supporting a diverse team and collaborating with service units to ensure efficient daily operations, event logistics, and departmental reporting.

Qualifications

• Bachelor's degree in business administration or related field or equivalent experience.
• Experience processing financial transactions (procurement, invoices, accounts payable, reimbursements, travel).
• Experience HR recruitment and onboarding for staff, students, or academic appointees.
• Knowledge of admin, financial, and HR policies in large orgs or higher ed.
• Ability to interpret policies and ensure compliance with requirements.
• Strong organizational skills with ability to manage multiple priorities.

Responsibilities

• Process financial transactions including procurement and invoicing.
• Support program operations, projects, and events with budgeting and logistics.
• Assist HR tasks such as recruitment, onboarding, and documentation.

Skills

Financial processing

Accounts payable

HR coordination

Recruitment support

Policy compliance

Organizational skills

Microsoft Office

Education

Bachelor's degree in business administration

Tools

Aggie Enterprise

Aggie Expense

Cognos

UCPath

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Job description

University of California, Davis is seeking an experienced Administrative Officer to provide comprehensive support across finance, HR, and program operations in a department-wide capacity. The role requires handling procurement, invoicing, travel, payouts, and payroll-related tasks with adherence to campus policies.

The position is hybrid, supporting a diverse team and collaborating with service units to ensure efficient daily operations, event logistics, and departmental reporting.