Administrative Officer: Finance, HR & Programs (Hybrid)

University of California - Davis; Davis (CA); Hybrid; USD 44,000 - 73,000; Full time

Benefits offered by this job

Hybrid work arrangement

Comprehensive benefits

Paid holidays and leave

Professional development support

Education assistance

Job summary

University of California - Davis is seeking an Administrative Officer to provide comprehensive administrative, financial, HR, and program support within the One Health Institute. The role handles procurement, invoicing, travel coordination, payroll-related tasks, and HR processes in collaboration with shared services, ensuring compliance and timely deliverables.

The position supports departmental events, budgets, vendors, and logistics while coordinating day-to-day operations and

Qualifications

• Bachelor's degree in business administration or a related field, or equivalent combination of education and experience.
• Demonstrated experience processing financial transactions such as procurement, invoices, accounts payable, reimbursements, and/or travel coordination in a complex administrative environment.
• Experience coordinating or supporting human resources functions, including recruitment, onboarding, offboarding, and personnel documentation for staff, students, or academic appointees.
• Knowledge of administrative, financial, and HR policies and procedures in a large organizational or higher education setting.
• Ability to independently interpret and apply policies, resolve processing issues, and ensure compliance with institutional and funding agency requirements.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and detailed administrative processes accurately.
• Proficiency with administrative systems and software (such as financial systems, HR platforms, and Microsoft Office applications) and ability to learn new enterprise systems quickly.

Responsibilities

• 40% - Business & Financial Processing
• 40% - Program Support
• 20% - HR Assistance

Skills

Procurement

Accounts payable

Travel coordination

HR coordination

Policy compliance

Microsoft Office

Education

Bachelor's degree in business administration

Tools

Aggie Enterprise

Aggie Expense

Cognos

UCPath

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Job description

University of California - Davis is seeking an Administrative Officer to provide comprehensive administrative, financial, HR, and program support within the One Health Institute. The role handles procurement, invoicing, travel coordination, payroll-related tasks, and HR processes in collaboration with shared services, ensuring compliance and timely deliverables.

The position supports departmental events, budgets, vendors, and logistics while coordinating day-to-day operations and