Executive Admin Officer to CFO | Hybrid, Strategic Support

University of California- Davis Health; Sacramento (CA); Hybrid; USD 44,000 - 73,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental & vision plans

Retirement plans

Paid holidays

Job summary

UC Davis Health in Sacramento seeks an experienced Administrative Assistant to the CFO. Under the supervision of the Executive Assistant, you will manage calendars, arrange travel, prepare correspondence, and support executive leadership across UC Davis Health.

The role requires high discretion, superb written and verbal communication, and strong project management. This is a hybrid, 100% time position with a comprehensive benefits package.

Qualifications

• Bachelor's degree or equivalent experience in related area.
• Experience in an executive-level office providing high-level administrative support.
• Proven experience managing complex, executive-level electronic calendars.
• Minimum of 5 years experience in c-suite level executive support.
• Demonstrated political acumen and discretion in maintaining confidentiality.
• Excellent written and verbal communication skills and diplomacy to handle sensitive and/or difficult situations.
• Demonstrated project management skills to balance competing deadlines and successfully support multiple meetings and projects.
• Demonstrated organizational and analytical skills to independently manage complex projects and events.
• Strong time management and multi-tasking skills.
• Excellent typing, writing, editing and proofreading skills to produce correspondence and other written materials.
• High degree of proficiency using Outlook Calendar and Microsoft Office (e.g., Word, Excel, PowerPoint, Visio, etc.).

Responsibilities

• Manage CFO's calendar and scheduling, resolve conflicts and coordinate meetings.
• Prepare and respond to a wide variety of inquiries from faculty, staff, and leadership.
• Research requests for meetings and track correspondence for executive leadership.
• Assist with travel arrangements and reimbursements; support multiple projects and events.

Job description

UC Davis Health in Sacramento seeks an experienced Administrative Assistant to the CFO. Under the supervision of the Executive Assistant, you will manage calendars, arrange travel, prepare correspondence, and support executive leadership across UC Davis Health.

The role requires high discretion, superb written and verbal communication, and strong project management. This is a hybrid, 100% time position with a comprehensive benefits package.