Executive Administrative Lead — Strategic Support & Projects

Unum; Portland (ME); Vor Ort; USD 46.000 - 86.000; Vollzeit

Benefits dieser Stelle

Health, Vision, Dental insurance

Short & Long-Term Disability

Paid time off (including volunteer)

401(k) employer contribution up to 9.5

Mental health support

Career advancement opportunities

Student loan repayment options

Tuition reimbursement

Flexible work environments

Zusammenfassung

Unum, based in Portland, ME, seeks an experienced administrative professional to provide high-level support to managers, conduct research, prepare reports, and handle information requests. You will partner with leaders and staff to streamline operations and ensure timely delivery of services.

This role requires strong PC skills, discretion with confidential information, and ability to manage calendars, travel, expenses, and special projects.

Qualifikationen

• High school diploma or Associate/Bachelor’s degree.
• 6+ years of administrative assistant experience.
• Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and technology research abilities.
• Excellent written and verbal communication skills.
• Ability to develop partnerships across levels of management and staff, plus external customers and vendors.
• Strong customer service skills with high ethical standards.
• Excellent organizational skills and ability to multi-task with attention to detail.
• Interpersonal skills to handle sensitive situations with diplomacy and tact.
• Strong presentation and analytical abilities to gather data and produce reports.
• Demonstrated problem solving, judgment and project management abilities.

Aufgaben

• Proactively manages manager time, travel, and expenses and anticipates organizational needs.
• Acts as liaison/represent manager with Board, customers, and others.
• Manages internal and external communications from the manager’s office.
• Prepares reports for meetings and creates exhibits with research and analysis.
• Manages special projects including scheduling, communications, and SharePoint/database tasks.
• Assists in annual budget planning and ongoing tracking and forecasting; researches variances.
• Supports performance management, compensation and talent planning for manager.
• Serves as a resource for direct reports to resolve issues and optimize manager time.
• Performs other duties as assigned.

Kenntnisse

Time management

Communication

Customer service

Relationship building

Data gathering and reporting

Presentation skills

Problem solving

Project management

Team collaboration

Ausbildung

High school diploma or Associate/Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Jobbeschreibung

Unum, based in Portland, ME, seeks an experienced administrative professional to provide high-level support to managers, conduct research, prepare reports, and handle information requests. You will partner with leaders and staff to streamline operations and ensure timely delivery of services.

This role requires strong PC skills, discretion with confidential information, and ability to manage calendars, travel, expenses, and special projects.