Executive Administrative Lead – Global Secretariat

International Monetary Fund; United States; On-site; USD 85,000 - 120,000; Full time

Job summary

The International Monetary Fund is seeking a Senior/Lead Administrative Coordinator to provide high-level administrative support to the Secretary and front office. You will supervise junior staff, maintain calendars, and coordinate space, travel, and Board-related activities.

Ideal candidates bring at least eight years of relevant experience, superb drafting and organizational skills, and the ability to interact with high-level stakeholders in a fast-paced environment.

Qualifications

• High school diploma or equivalent with at least eight years of relevant experience.
• Internal candidates must meet mobility requirements.
• Ability to lead, adapt quickly, be a critical thinker with a strong work ethic.
• Excellent drafting, administrative and organizational skills.
• Experience in organizing and coordinating high-impact activities.
• Ability to work under pressure with short deadlines and heavy workload.
• Independent judgment and discretion with sensitive information.
• Excellent written and verbal communication with internal and external stakeholders.
• Knowledge of IMF administrative practices; board processes a plus.
• Flexibility to work beyond in-office requirements when necessary.
• Collaborates well with colleagues, shows empathy and emotional intelligence.

Responsibilities

• Support the Secretary with daily administrative and operating decisions to ensure efficient services.
• Manage the Secretary’s calendar and briefing materials.
• Liaise with internal and external stakeholders, including high-level delegations.
• Train junior staff and provide technical guidance on complex issues.
• Assist junior coordinators in meeting performance expectations.
• Maintain confidential records and information.
• Answer requests for information about department functions and procedures.
• Oversee front office workflow and interdepartmental reviews for SEC.
• Proofread and edit documents for IMF procedures and guidelines.
• Coordinate travel for the Secretary and senior staff and board retreat logistics.
• Provide run-up support for Annual and Spring Meetings.
• Act as a backup to other coordinators when needed.

Skills

Drafting

Organizational skills

Communication

MS Word

MS Excel

PowerPoint

Discretion

Leadership

Stakeholder mgmt

Education

High School Diploma

Job description

The International Monetary Fund is seeking a Senior/Lead Administrative Coordinator to provide high-level administrative support to the Secretary and front office. You will supervise junior staff, maintain calendars, and coordinate space, travel, and Board-related activities.

Ideal candidates bring at least eight years of relevant experience, superb drafting and organizational skills, and the ability to interact with high-level stakeholders in a fast-paced environment.