Executive Administrative & Immigration Coordinator (Hybrid)

Temple University; Philadelphia (Philadelphia County); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off

11 paid holidays

Tuition remission for employees and/​或

Retirement plan

Job summary

Temple University’s Lewis Katz School of Medicine seeks a Senior Administrative Coordinator to provide executive-level support to the Senior Vice Dean and the Senior Director of People Management. The role handles highly confidential personnel information and coordinates immigration workflows, budgeting, and HR processes across Katz Administration Office.

Hybrid role requiring on-campus presence at least four days per week to support leadership, meetings, and sensitive operations, with

Qualifications

• Bachelor's degree with 2+ years of related experience.
• Familiarity with immigration laws and visa processes.
• Strong communication, organization, and confidentiality skills.

Responsibilities

• Support Katz immigration needs and manage visa processes for faculty and staff.
• Coordinate immigration documentation and DestinyOne-related submissions.
• Provide confidential administrative support to the Senior Vice Dean and Senior Director of People Management.
• Manage calendars, meetings, travel (Concur), and onboarding/offboarding activities.
• Maintain records, prepare reports, and assist with budgeting and special projects.

Skills

Time management

Prioritization

Communication

Relationship building

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office Suite

Concur

Zoom/Teams

Job description

Temple University’s Lewis Katz School of Medicine seeks a Senior Administrative Coordinator to provide executive-level support to the Senior Vice Dean and the Senior Director of People Management. The role handles highly confidential personnel information and coordinates immigration workflows, budgeting, and HR processes across Katz Administration Office.

Hybrid role requiring on-campus presence at least four days per week to support leadership, meetings, and sensitive operations, with