Program Coordinator

Temple University; Pennsylvania; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Full medical, dental, vision coverage

Paid time off

9 Federally Observed Paid Holidays

3 Personal Days

Tuition remission - eligible employees

Job summary

Temple University is seeking a Program Coordinator within SPHERE to plan, organize, and oversee daily operations for recruitment and education programs. You will coordinate events, manage communications, and support staff while maintaining records and ensuring policy compliance.

The ideal candidate will have a Bachelor's degree with 3+ years in a university setting, strong organizational and interpersonal skills, and a commitment to inclusive education.

Qualifications

• Bachelor's degree with at least 3 years of experience in a university setting.
• Experience in student recruitment and admissions.
• Ability to travel to off-site locations with a valid driver's license.
• Excellent verbal and written communication and problem-solving skills.
• Commitment to health equity, diversity and inclusion in higher education.
• Knowledge of Microsoft Excel and Access; Banner software a plus.

Responsibilities

• Schedule and plan events; manage program budgets and data.
• Coordinate logistics, communications, and records for the program.
• Support recruitment activities, conferences, open houses and outreach events.
• Develop marketing materials and manage program website and social media.
• Maintain data entry for recruitment activities and produce recruitment reports.
• Monitor progress toward program goals and ensure compliance with policies.

Skills

Interpersonal skills

Multicultural awareness

Recruitment and admissions

Relationship building

Public relations

Communication skills

Presentation skills

Organizational skills

Teamwork

Budget tracking

Driver's license and travel

Evening/weekend hours flexibility

Microsoft Excel

Microsoft Access

Banner software

Education

Bachelor's degree (3+ years university experience)

Job description

Temple University's Lewis Katz School of Medicine is searching for a Program Coordinator!

Become a part of the Temple family and you will have access to the following:

• Full medical, dental, vision coverage
• Paid time off
• 9 Federally Observed Paid Holidays
• 3 Personal Days
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE

A generous retirement plan and so much more!

Position Summary

The Program Coordinator is a position within the Strategic Partnership in Healthcare Education and Resources (SPHERE) will report to the Senior Associate Dean of Health Equity and Director of (SPHERE). The Program Coordinator is responsible for planning, organizing, and overseeing the daily operations and activities of a specific program or department. This role ensures that program goals and objectives are met efficiently by coordinating logistics, managing communications, maintaining records, and supporting staff and participants. The Program Coordinator works closely with internal teams and external partners to facilitate smooth program delivery, monitor progress, and ensure compliance with organizational policies and standards.

Key Responsibilities

Key responsibilities typically include scheduling and event planning, programs budget tracking, data management, reporting, and providing administrative and operational support to program leadership. Strong organizational, communication, and problem-solving skills are essential for success in this role. This position will be responsible for developing, implementing, and managing the process of identifying, recruiting and enrolling for all academic programs affiliated with the Lewis Katz School of Medicine and Temple University Health System (LKSOM/TUHS). The Program Coordinator will represent LKSOM/TUHS at conferences, open houses, campus tours, school visits and other recruitment events and will assist in the coordination of these activities as needed.

Job Details

• This position requires the following background checks: criminal history review, child abuse clearance and FBI fingerprinting

Required Education and Experience

• Bachelor's degree with at least 3 years of experience working in a university setting with experience that can be demonstrated to be applicable to the duties listed in the job description. An equivalent combination of education and experience may be considered.

Required Skills and Abilities

• Demonstrated interpersonal skills and advanced understanding, appreciation, awareness, and knowledge of multicultural issues in higher education, as well as sensitivity and commitment to health equity, diversity, and inclusion with the ability to collaborate and interact with multiple constituencies of diverse identities and backgrounds.
• Strong knowledge of the principles and practices of student recruitment and admissions.
• Ability to build relationships and network with both campus & local community partners.
• Demonstrated experience interacting with and establishing interpersonal connections with culturally diverse populations.
• Outstanding public relations and customer service skills with the ability to promote recruiting events through a variety of social media outlets.
• Excellent verbal and written communication and problem-solving skills.
• Strong presentation skills with the ability to develop and deliver engaging and effective public presentations.
• Detail-oriented with excellent organizational skills and the ability to multitask and meet deadlines in a dynamic work environment.
• Must be team-oriented; capable of exercising independent judgment and discretion.
• Ability to evaluate effectiveness of current recruitment efforts against targets and benchmarks and recommend alternatives as needed.
• Tracking budgets and recruitment/marketing expenditures as needed.
• Current, valid, unrestricted driver's license with the ability to travel to off-site locations that may not be accessible via public transportation required.
• Ability to work evening and weekend hours, as required.
• Strong knowledge of Microsoft products, particularly Excel and Access; Banner software experience a plus.

Essential Duties

• Effective Communication Across All Organizational Campuses.
• Maintain professional knowledge in applicable areas by researching recruitment strategies and new trends in the profession as well as participating in professional organizations, workshops and training sessions.
• Assume primary responsibility for the development of marketing materials, development and publishing of monthly newsletter and other print media as well as the management of department website and social media.
• Develop and implement yearly calendar of events and activities aimed at increasing recruitment of students.
• Coordinate, facilitate, and provide organizational support as needed for various activities, programs, and events.
• Maintain accurate data entry of all recruitment activities to provide accurate recruitment statistical reports.
• Assist with the construction of data models, reports, and dashboards responsible for data tracking and analysis.
• Develop and maintain systems that serve to sustain contact with prospective students and target institutions with respective applicants and groups.
• Track and report on diverse recruitment metrics, initiatives and activities
• Track and report data related to metrics at admission, during training and through graduation.
• Track and report LKSOM alumni contact information including residency placement and place of employment.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement

In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report