Executive Administrative & Grants Coordinator (Nonprofit)

Sexual Trauma Awareness & Response (STAR); Baton Rouge (LA); On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Paid time off

Care & Recovery Bank leave

Paid holidays

Health insurance

Health Reimbursement Arrangement

Life and AD&D insurance

Retirement plan 403(b)

Employee assistance program

Professional development

Travel reimbursement

Job summary

STAR is seeking an Administrative Coordinator in Baton Rouge to support executive leadership, the Board, and daily operations. You will manage calendars, prepare documents, and maintain confidential records, ensuring accuracy and timely communications.

The role emphasizes project coordination, office operations, grants and compliance support, and collaboration across departments. A nonprofit mindset and strong organizational skills are essential for success in this mission-driven environment.

Qualifications

• Previous experience in an administrative or office setting.
• Excellent organizational, time-management, and prioritization skills.
• Strong written communication, proofreading, and document-formatting abilities.
• Experience coordinating schedules, meetings, projects, and administrative processes.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proficiency with common office software, cloud-based documents, calendars, videoconferencing, and other administrative technology.
• Ability to work independently, take initiative, adapt to changing priorities, and consistently follow through on assignments.
• Valid driver's license and access to a working, insured vehicle.

Responsibilities

• Manage calendars, schedules, appointments, and meeting logistics for executive leadership.
• Coordinate Board and committee meetings, including agendas, materials, minutes, and follow‑up communications.
• Prepare, proofread, and organize correspondence, reports, presentations, and other professional documents.
• Maintain accurate and confidential executive and governance records.
• Track organizational projects, deadlines, deliverables, and action items.
• Coordinate meetings, trainings, events, and special projects.
• Maintain organized electronic records, shared files, and administrative systems.
• Identify opportunities to improve administrative workflows and organizational efficiency.
• Process invoices, coordinate accounts payable, and prepare routine bank deposits.
• Manage purchasing, office supplies, and vendor communications.
• Coordinate routine office maintenance and facility needs across STAR locations.
• Maintain accurate financial and administrative records in collaboration with the Finance Director.
• Organize documentation for grants, contracts, audits, and reporting requirements.
• Track administrative deadlines and assist with timely submission of required materials.
• Support organizational recordkeeping and compliance processes.

Skills

Organizational skills

Time management

Prioritization

Written communication

Proofreading

Document formatting

Confidential information handling

Office software

Independent work

Driver's license

Education

Bachelor's degree

Nonprofit management

Business administration

Communications

Tools

Calendar software

Video conferencing tools

Accounting software

Job description

STAR is seeking an Administrative Coordinator in Baton Rouge to support executive leadership, the Board, and daily operations. You will manage calendars, prepare documents, and maintain confidential records, ensuring accuracy and timely communications.

The role emphasizes project coordination, office operations, grants and compliance support, and collaboration across departments. A nonprofit mindset and strong organizational skills are essential for success in this mission-driven environment.