Administrative Coordinator

Sexual Trauma Awareness & Response (STAR); Baton Rouge (LA); On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Paid time off

Care & Recovery Bank leave

Paid holidays

Health insurance

Health Reimbursement Arrangement

Life and AD&D insurance

Retirement plan 403(b)

Employee assistance program

Professional development

Travel reimbursement

Job summary

STAR is seeking an Administrative Coordinator in Baton Rouge to support executive leadership, the Board, and daily operations. You will manage calendars, prepare documents, and maintain confidential records, ensuring accuracy and timely communications.

The role emphasizes project coordination, office operations, grants and compliance support, and collaboration across departments. A nonprofit mindset and strong organizational skills are essential for success in this mission-driven environment.

Qualifications

• Previous experience in an administrative or office setting.
• Excellent organizational, time-management, and prioritization skills.
• Strong written communication, proofreading, and document-formatting abilities.
• Experience coordinating schedules, meetings, projects, and administrative processes.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proficiency with common office software, cloud-based documents, calendars, videoconferencing, and other administrative technology.
• Ability to work independently, take initiative, adapt to changing priorities, and consistently follow through on assignments.
• Valid driver's license and access to a working, insured vehicle.

Responsibilities

• Manage calendars, schedules, appointments, and meeting logistics for executive leadership.
• Coordinate Board and committee meetings, including agendas, materials, minutes, and follow‑up communications.
• Prepare, proofread, and organize correspondence, reports, presentations, and other professional documents.
• Maintain accurate and confidential executive and governance records.
• Track organizational projects, deadlines, deliverables, and action items.
• Coordinate meetings, trainings, events, and special projects.
• Maintain organized electronic records, shared files, and administrative systems.
• Identify opportunities to improve administrative workflows and organizational efficiency.
• Process invoices, coordinate accounts payable, and prepare routine bank deposits.
• Manage purchasing, office supplies, and vendor communications.
• Coordinate routine office maintenance and facility needs across STAR locations.
• Maintain accurate financial and administrative records in collaboration with the Finance Director.
• Organize documentation for grants, contracts, audits, and reporting requirements.
• Track administrative deadlines and assist with timely submission of required materials.
• Support organizational recordkeeping and compliance processes.

Skills

Organizational skills

Time management

Prioritization

Written communication

Proofreading

Document formatting

Confidential information handling

Office software

Independent work

Driver's license

Education

Bachelor's degree

Nonprofit management

Business administration

Communications

Tools

Calendar software

Video conferencing tools

Accounting software

Job description

About STAR

STAR® is a nonprofit sexual assault center dedicated to supporting survivors and creating communities free from sexual violence. We provide free, confidential advocacy, trauma therapy, legal services, and crisis response across 19 parishes in Central and Southeast Louisiana. Our work also includes prevention education, professional training, public policy, and systems change.

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to join our team in Baton Rouge.

About The Position

The Administrative Coordinator plays an essential role in supporting STAR's daily operations, executive leadership, and Board of Directors. This position is ideal for someone who enjoys creating structure, managing competing priorities, coordinating projects, and ensuring that important details do not fall through the cracks.

The successful candidate will be an excellent communicator, a resourceful problem-solver, and a dependable team member who exercises sound judgment and maintains confidentiality.

Key Responsibilities

Executive and Board Support

• Manage calendars, schedules, appointments, and meeting logistics for executive leadership.
• Coordinate Board and committee meetings, including agendas, materials, minutes, and follow‑up communications.
• Prepare, proofread, and organize correspondence, reports, presentations, and other professional documents.
• Maintain accurate and confidential executive and governance records.

Administrative and Project Coordination

• Track organizational projects, deadlines, deliverables, and action items.
• Coordinate meetings, trainings, events, and special projects.
• Maintain organized electronic records, shared files, and administrative systems.
• Identify opportunities to improve administrative workflows and organizational efficiency.

Financial and Office Operations

• Process invoices, coordinate accounts payable, and prepare routine bank deposits.
• Manage purchasing, office supplies, and vendor communications.
• Coordinate routine office maintenance and facility needs across STAR locations.
• Maintain accurate financial and administrative records in collaboration with the Finance Director.

Grants, Contracts, and Compliance Support

• Organize documentation for grants, contracts, audits, and reporting requirements.
• Track administrative deadlines and assist with timely submission of required materials.
• Support organizational recordkeeping and compliance processes.

Required Qualifications

• Previous experience in an administrative or office setting.
• Excellent organizational, time‑management, and prioritization skills.
• Strong written communication, proofreading, and document‑formatting abilities.
• Experience coordinating schedules, meetings, projects, and administrative processes.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proficiency with common office software, cloud‑based documents, calendars, videoconferencing, and other administrative technology.
• Ability to work independently, take initiative, adapt to changing priorities, and consistently follow through on assignments.
• Valid driver's license and access to a working, insured vehicle.

Preferred Qualifications

• Associate's or bachelor's degree in business administration, communications, nonprofit management, or a related field.
• Administrative experience in a nonprofit, human services, legal, healthcare, government, or Board‑governed organization.
• Experience supporting executive leadership, coordinating Board meetings, or maintaining financial, personnel, grant, or governance records.

Compensation And Benefits

Compensation: $20.00 per hour ($41,600 annually). STAR uses a standardized, benchmarked compensation structure, and individual salaries are not negotiable.

STAR offers a comprehensive benefits package for eligible full‑time employees, including:

• Generous Paid Leave: 24 days of paid time off (PTO) and 6 days of Care & Recovery Bank (CRB) leave annually.
• Paid Holidays: At least 15 paid holidays each year.
• Health Insurance: Medical, dental, and vision coverage beginning on the first day of employment. STAR pays 100% of the employee's monthly premium and 50% of dependent coverage.
• Health Reimbursement Arrangement (HRA): Annual employer contributions toward eligible deductible expenses.
• Life and AD&D Insurance: Employer‑paid coverage up to $25,000.
• Retirement: Access to a 403(b) retirement savings plan.
• Employee Assistance Program: Free short‑term counseling and support services.
• Professional Development: Training opportunities and reimbursement for eligible professional licensure expenses.
• Travel Reimbursement: Mileage and eligible work‑related travel expenses.

Benefits are subject to applicable eligibility requirements and organizational policies.

Additional Requirements

Employment is contingent upon successful completion of required background screening, including criminal history and fingerprinting. Employees must also complete STAR's required sexual violence training and ongoing professional development requirements. Hospital clearance requirements may apply.

Join Our Team

At STAR, administrative excellence helps make survivor‑centered services possible. We are looking for someone who takes pride in their work, values collaboration, and wants to contribute their organizational skills to a mission‑driven nonprofit.

STAR® is an equal opportunity employer committed to fostering a diverse and inclusive workplace.

Employment decisions are made without unlawful discrimination based on any status protected by applicable law.

STAR requires all employees to consent to and successfully complete a full background investigation, which includes a criminal history check and fingerprinting.