Senior Executive Administrative Coordinator

Westwood Professional Services, Inc.; Baton Rouge, Northern (LA, KY); Hybrid; USD 52,000 - 78,000; Full time

Job summary

Westwood Professional Services, Inc. in Baton Rouge is seeking a Senior Administrative Coordinator to join our team. The role supports the division leader and coordinates administrative functions to ensure efficient operations.

Responsibilities include travel logistics, meeting preparation, documentation, training, data and information management, and supporting marketing and business development efforts across the division.

Qualifications

• 5+ years of administrative/executive support experience.
• Requires bachelor’s degree or equivalent job-related experience.
• Ability to thrive in a fast-paced environment.
• Ability to communicate effectively with employees at all levels.
• Proficient in Microsoft Office products.

Responsibilities

• Provide administrative support to the Division Leader and other leaders within the division.
• Collaborate with other Division Administrative Coordinators and Corporate Service representatives on initiatives and data management.
• Communicate division administrative standards and processes to the administration team.
• Provide administrative training to the division administration team.
• Facilitate the flow of financial information from the Division Leader to the division leadership team.
• Support division communication and information management platforms.
• Assist in travel accommodations and logistics for the Division Leader and other team members.
• Prepare meeting agendas and take meeting notes for division meetings.
• Assist in planning division events.
• Support marketing and pursuit efforts and other business development initiatives as needed.
• Manage calendar and track organizations and events for the executive team.
• Complete Expense Reports.

Skills

Detail-oriented

Organized

Communication

Confidentiality

Microsoft Office

Multi-tasking

Independence

Education

Bachelor’s degree

Job description

Westwood Professional Services, Inc. in Baton Rouge is seeking a Senior Administrative Coordinator to join our team. The role supports the division leader and coordinates administrative functions to ensure efficient operations.

Responsibilities include travel logistics, meeting preparation, documentation, training, data and information management, and supporting marketing and business development efforts across the division.