Executive Administrative & Events Coordinator

Heraeus; Conshohocken (Montgomery County); On-site; USD 42,000 - 54,000; Full time

Job summary

Heraeus is seeking an Administrative Assistant to support site leadership with a range of admin tasks, travel coordination, and document handling. The role involves coordinating meetings, ordering supplies, handling mail, and assisting with special projects.

The ideal candidate will have a high school diploma or GED with at least two years in office administration, strong MS Office skills, and a proactive, detail-oriented approach. German language ability is a plus.

Qualifications

• High School Diploma or GED required; Associate/Bachelor preferred.
• Minimum of two years experience in an office administration role.
• Proficient in MS Office and able to meet deadlines.
• Self-starter with proactive project management and attention to detail.
• Organized, flexible and adaptable with strong interpersonal skills and ability to handle confidential information.
• German language ability is a plus.

Responsibilities

• Support Site Leadership with administrative tasks for events, meetings, and visitors; maintain supplies.
• Coordinate travel arrangements, meetings, functions and other projects onsite and offsite.
• Perform general office duties; file and retrieve documents, records and reports.
• Open, sort, and distribute incoming correspondence, including mail and faxes.
• Schedule transportation, vending services and meeting setups.
• Assist with special projects as assigned.

Skills

MS Office

Time management

Attention to detail

Communication

German (plus)

Education

High School Diploma or GED

Associate/Bachelor preferred

Job description

Heraeus is seeking an Administrative Assistant to support site leadership with a range of admin tasks, travel coordination, and document handling. The role involves coordinating meetings, ordering supplies, handling mail, and assisting with special projects.

The ideal candidate will have a high school diploma or GED with at least two years in office administration, strong MS Office skills, and a proactive, detail-oriented approach. German language ability is a plus.