Administrative Assistant

Heraeus; Conshohocken (Montgomery County); On-site; USD 42,000 - 54,000; Full time

Job summary

Heraeus is seeking an Administrative Assistant to support site leadership with a range of admin tasks, travel coordination, and document handling. The role involves coordinating meetings, ordering supplies, handling mail, and assisting with special projects.

The ideal candidate will have a high school diploma or GED with at least two years in office administration, strong MS Office skills, and a proactive, detail-oriented approach. German language ability is a plus.

Qualifications

• High School Diploma or GED required; Associate/Bachelor preferred.
• Minimum of two years experience in an office administration role.
• Proficient in MS Office and able to meet deadlines.
• Self-starter with proactive project management and attention to detail.
• Organized, flexible and adaptable with strong interpersonal skills and ability to handle confidential information.
• German language ability is a plus.

Responsibilities

• Support Site Leadership with administrative tasks for events, meetings, and visitors; maintain supplies.
• Coordinate travel arrangements, meetings, functions and other projects onsite and offsite.
• Perform general office duties; file and retrieve documents, records and reports.
• Open, sort, and distribute incoming correspondence, including mail and faxes.
• Schedule transportation, vending services and meeting setups.
• Assist with special projects as assigned.

Skills

MS Office

Time management

Attention to detail

Communication

German (plus)

Education

High School Diploma or GED

Associate/Bachelor preferred

Job description

Administrative Assistant

Date: Aug 27, 2026

Company: Heraeus

Administrative Assistant

Permanent

Creating foldable displays, advancing medical innovations, or giving new life to precious metals – at Heraeus, we empower our customers to stay ahead of the curve. As a family-owned global technology leader, we take pride in being the invisible force driving innovation. Whether in production, research, sales, or administration, we deliver world-class quality across key industries: Precious Metals, Healthcare, Semiconductor & Electronics, and Industrials. With a strong global presence, including a significant footprint in the United States, Heraeus employs approximately 15,100 people across 40 countries, all dedicated to shaping the future of technology and industry.

Job Summary

The following challenges await you:

• Provides support to Site Leadership Team by performing administrative tasks associated with site events, meetings, and visitors. Maintains office and cafeteria supplies according to standards. Liaises with site leaders to ensure completion of tasks. Provides ideas and feedback for improvement of administrative functions.
• Assists Staff in the coordination of travel arrangements, meetings, functions and other projects onsite and off.
• Performs general office duties, such as ordering office and cafeteria supplies. Files and retrieves corporate documents, records, and reports.
• Opens, sorts, and distributes incoming correspondence, including faxes and mail.
• Schedules transportation services, vending services and meeting set up services.
• Assists with special projects as assigned.
• Answers and directs phone calls to relevant recipients; coordinates planned guest visits
• Prepares surveys, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.

Your Profile

We are looking for people who are not just open to new ideas, but want to bring fresh thinking, energy and a creative perspective to their work. Some of the traits and qualifications the ideal candidate would possess include:

• High School Diploma or GED required; reading and math skills required. Associate’s degree or Bachelor’s degree preferred.
• A minimum of two years experience in an office administration role preferred.
• Must be proficient in MS Office software and have a proven track record of successfully meeting deadlines.
• Self-starter with proactive project management approach and attention to detail required.
• Must be organized, flexible and adaptable to changing requests and requirements, with strong interpersonal skills and ability to handle sensitive and confidential information.
• Ability to speak German a plus.

Heraeus is proud to be an employer that provides equal access to opportunities for all its employees. We provide fair and equal consideration to all qualified applicants, regardless of sex, gender identity, sexual orientation, race, color, religion, national origin, physical or mental disability, protected veteran status, age, or any other legally protected characteristic. A diverse and inclusive culture is at the heart of our Vision, Mission, and Values. We are dedicated to cultivating a workforce that reflects a broad spectrum of cultures, backgrounds, and perspectives.

We participate in E-Verify to confirm employment eligibility after hire. Learn more at www.e-verify.gov