Executive Administrative Coordinator - Provost Office

Case Western Reserve University; Cleveland (OH); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Tuition assistance

Paid time off

Winter recess

Job summary

Case Western Reserve University in Cleveland, OH is seeking an experienced executive support professional to provide high-level administrative and operational assistance to the Office of the Provost. You will manage calendars, coordinate travel, and handle sensitive information with discretion.

The role requires coordinating complex schedules for six to seven senior officials, arranging meetings, logistics, and supporting budget and procurement activities using university systems.

Qualifications

• 6 years of related administrative, executive support, or office coordination experience.
• Experience in a university or executive leadership setting preferred.
• Strong written and verbal English communication skills.
• Ability to handle confidential information with discretion.
• Proven calendar management and travel logistics capabilities.

Responsibilities

• Provide professional executive-level reception services and maintain office coverage.
• Manage calendars, arrange appointments and meetings, and coordinate travel logistics.
• Coordinate budgets, purchasing, contracts, and financial transactions using university systems.
• Triages inquiries and maintains confidential records for the Office of the Provost.
• Support senior officials and collaborate with deans and presidents’ offices as needed.

Skills

Executive support

Calendar management

Travel logistics

Professional communication

Discretion

Education

Bachelor’s degree preferred

High school diploma required

Tools

Google Suite

Microsoft Office

PeopleSoft

Job description

Case Western Reserve University in Cleveland, OH is seeking an experienced executive support professional to provide high-level administrative and operational assistance to the Office of the Provost. You will manage calendars, coordinate travel, and handle sensitive information with discretion.

The role requires coordinating complex schedules for six to seven senior officials, arranging meetings, logistics, and supporting budget and procurement activities using university systems.