Provost Executive Assistant & Operations Lead

City University of New York; New York (NY); On-site; USD 71,000 - 80,000; Full time

Job summary

City University of New York is seeking an Executive Assistant to the Provost to support major initiatives and manage office operations. The role includes coordinating divisional programs, events, and complex reporting, while ensuring timely personnel actions and policy updates.

Responsibilities cover budget liaison, communications, and supervision of support staff. In-person work is essential; the position requires a Bachelor’s degree and four years in a related field.

Qualifications

• Bachelor's Degree and four years' relevant experience required.
• At least two years' experience working in a higher education setting
• Excellent organizational and time-management and office management skills, with demonstrated ability to manage multiple priorities efficiently, meet deadlines, and adapt to changing needs
• Excellent written and verbal communication skills
• Availability to work evening and weekend hours when required

Responsibilities

• Assists with the implementation of major divisional and cross-divisional initiatives, including, but not limited to the First-Year Experience (FYE), Navigate, and the Academic Implementation Plan.
• Assists with the coordination and implementation of major divisional events including the student research symposia, honors convocation, industry summit, and major division-wide meetings.
• Responsible for office operations; processing personnel actions-ePARs for OAA; gathering and tracking information from academic departments (multiple position reports, syllabi, faculty absence reports, etc.); providing quality customer service.
• Coordinates with workload manager and department managers to ensure academic record keeping and personnel processes are completed in a timely manner.
• Keeps abreast CUNY and OAA policies and procedures; updates OAA materials as needed.
• Processes, records and monitors waivers, grade changes, technology access requests, etc.
• Manages purchases and budget for the office and liaises with procurement and budget offices as needed.
• Creates and distributes communications, including those for college-wide distribution.
• Supervises support staff.
• Performs other duties as assigned to assist the Provost with major operations/initiatives.

Skills

Organizational skills

Time management

Communication skills

Office management

Event coordination

Administrative support

Education

Bachelor's Degree

Job description

City University of New York is seeking an Executive Assistant to the Provost to support major initiatives and manage office operations. The role includes coordinating divisional programs, events, and complex reporting, while ensuring timely personnel actions and policy updates.

Responsibilities cover budget liaison, communications, and supervision of support staff. In-person work is essential; the position requires a Bachelor’s degree and four years in a related field.