Executive Administrative Coordinator – Field Office

McDonald's; Walnut Creek (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Bonus eligible

Sabbatical program

Job summary

McDonald’s USA is seeking an Administrative Coordinator to support the Walnut Creek Field Office in a fast-paced, collaborative environment. The role coordinates travel, manages executive calendars, prepares documents, and assists in planning meetings and events.

Strong organization, discretion, and communication are essential; experience with Cisco WebEx and Microsoft Office is preferred. We offer benefits including health insurance, tuition assistance, sabbatical program, and flexible work

Qualifications

• Bachelor’s degree in Business, Office Administration, Finance, or a related field is preferred.
• At least one year of experience providing general administrative support for senior leaders.
• Ability to manage complex calendars, coordinate travel, anticipate needs, plan ahead, and proactively resolve scheduling or logistical issues.
• Strong organizational and project-management skills with the ability to manage multiple priorities, deadlines, and stakeholders.

Responsibilities

• Direct and execute complex administrative projects from planning through completion.
• Provide administrative support for one or more senior-level leaders.
• Coordinate domestic travel arrangements, itineraries, lodging, transportation, and related logistics for senior leaders.
• Prepare and process expense reports, professional correspondence, DocuSign documents, digital records, and other administrative materials.
• Maintain complex executive calendars with accurate and current meeting, travel, location, and logistical details.
• Anticipate scheduling needs, identify potential conflicts, and proactively resolve calendar and logistical issues.
• Track timelines, deadlines, deliverables, and follow-up activities for ongoing Field Office and department projects.
• Design and prepare polished presentations, emails, reports, meeting materials, and other professional communications.
• Support the creative planning and execution of meetings and events, including department meetings, franchisee conferences, training seminars, etc.
• Organize, manage, and facilitate recurring monthly meetings as directed by management.
• Coordinate meeting calendars, prepare agendas and presentation materials, document action items, and ensure timely follow-up.
• Manage web-based meetings for the Field Office using Cisco WebEx and other approved collaboration tools, as needed.
• Maintain organized digital files and records in accordance with department processes.
• Collaborate closely with the administrative team and cross-functional partners to ensure timely, consistent, and professional support.
• Serve as a peer leader by sharing best practices, supporting team coordination, and helping maintain consistent administrative processes.
• Handle sensitive or confidential information with discretion and sound judgment.
• Perform additional administrative and project-based responsibilities as business needs evolve.

Skills

Calendar management

Travel coordination

Executive support

Presentation prep

Meeting facilitation

Correspondence & docs

Education

Bachelor’s degree in Business, Office Administration, Finance, or related field

Tools

Microsoft Office

Outlook

PowerPoint

Excel

SharePoint

Cisco WebEx

DocuSign

Job description

McDonald’s USA is seeking an Administrative Coordinator to support the Walnut Creek Field Office in a fast-paced, collaborative environment. The role coordinates travel, manages executive calendars, prepares documents, and assists in planning meetings and events.

Strong organization, discretion, and communication are essential; experience with Cisco WebEx and Microsoft Office is preferred. We offer benefits including health insurance, tuition assistance, sabbatical program, and flexible work