Strategic Executive Admin & Operations Coordinator

Career Group; Emeryville (CA); In loco; USD 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Career Group in Emeryville seeks an Administrative Coordinator to support the COO and Investor Relations with day-to-day operations. The role requires strong organizational skills, discretion, and professionalism in a fast-paced environment.

The candidate will manage calendars, coordinate meetings across time zones, process expenses via SAP Concur, and draft correspondence while maintaining confidential records and supporting office operations.

Competenze

• 3+ years of experience in administrative, coordination, or office operations roles.
• Strong proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Excellent organizational skills with strong attention to detail.
• Professional written and verbal communication abilities.
• Proven ability to handle confidential information with integrity and discretion.
• Experience supporting multiple senior stakeholders in a fast-paced environment.

Mansioni

• Provide day-to-day administrative and operational support to senior leadership, including the COO and Investor Relations.
• Manage complex calendars and coordinate meetings across time zones.
• Prepare and process expense reports, reimbursements, and invoices using SAP Concur.
• Draft, proofread, and distribute internal and external correspondence.
• Track action items and ensure timely follow-up across internal workstreams.
• Handle sensitive information with discretion at all times.
• Assist with onboarding logistics for new hires and office events.
• Support office operations, vendor coordination, and facilities needs.

Conoscenze

Microsoft Office

Communication

Organization

Discretion

Strumenti

SAP Concur

Notion

Descrizione del lavoro

Career Group in Emeryville seeks an Administrative Coordinator to support the COO and Investor Relations with day-to-day operations. The role requires strong organizational skills, discretion, and professionalism in a fast-paced environment.

The candidate will manage calendars, coordinate meetings across time zones, process expenses via SAP Concur, and draft correspondence while maintaining confidential records and supporting office operations.