Coordinator, Field Administration

McDonald's; Walnut Creek (CA); Sur place; USD 41 000 - 48 000; Plein temps

Avantages offerts par ce poste

Health insurance

Bonus eligible

Sabbatical program

Résumé du poste

McDonald’s USA is seeking an Administrative Coordinator to support the Walnut Creek Field Office in a fast-paced, collaborative environment. The role coordinates travel, manages executive calendars, prepares documents, and assists in planning meetings and events.

Strong organization, discretion, and communication are essential; experience with Cisco WebEx and Microsoft Office is preferred. We offer benefits including health insurance, tuition assistance, sabbatical program, and flexible work

Qualifications

• Bachelor’s degree in Business, Office Administration, Finance, or a related field is preferred.
• At least one year of experience providing general administrative support for senior leaders.
• Ability to manage complex calendars, coordinate travel, anticipate needs, plan ahead, and proactively resolve scheduling or logistical issues.
• Strong organizational and project-management skills with the ability to manage multiple priorities, deadlines, and stakeholders.

Responsabilités

• Direct and execute complex administrative projects from planning through completion.
• Provide administrative support for one or more senior-level leaders.
• Coordinate domestic travel arrangements, itineraries, lodging, transportation, and related logistics for senior leaders.
• Prepare and process expense reports, professional correspondence, DocuSign documents, digital records, and other administrative materials.
• Maintain complex executive calendars with accurate and current meeting, travel, location, and logistical details.
• Anticipate scheduling needs, identify potential conflicts, and proactively resolve calendar and logistical issues.
• Track timelines, deadlines, deliverables, and follow-up activities for ongoing Field Office and department projects.
• Design and prepare polished presentations, emails, reports, meeting materials, and other professional communications.
• Support the creative planning and execution of meetings and events, including department meetings, franchisee conferences, training seminars, etc.
• Organize, manage, and facilitate recurring monthly meetings as directed by management.
• Coordinate meeting calendars, prepare agendas and presentation materials, document action items, and ensure timely follow-up.
• Manage web-based meetings for the Field Office using Cisco WebEx and other approved collaboration tools, as needed.
• Maintain organized digital files and records in accordance with department processes.
• Collaborate closely with the administrative team and cross-functional partners to ensure timely, consistent, and professional support.
• Serve as a peer leader by sharing best practices, supporting team coordination, and helping maintain consistent administrative processes.
• Handle sensitive or confidential information with discretion and sound judgment.
• Perform additional administrative and project-based responsibilities as business needs evolve.

Connaissances

Calendar management

Travel coordination

Executive support

Presentation prep

Meeting facilitation

Correspondence & docs

Formation

Bachelor’s degree in Business, Office Administration, Finance, or related field

Outils

Microsoft Office

Outlook

PowerPoint

Excel

SharePoint

Cisco WebEx

DocuSign

Description du poste

Job Description:

Company Description:

McDonald’s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily.We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald’s remains one of the world’s leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.

At McDonald’s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range ofoutstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.

Department Overview

McDonald’s USA is seeking an Administrative Coordinator to support the Walnut Creek Field Office. This is an excellent opportunity to build upon your professional experience in a fast-paced, collaborative, and team-oriented environment.

The Administrative Coordinator is a critical member of the Field Office team and performs a wide variety of specialized administrative and operational functions. This role works closely with Field Office leadership, the administrative team, and cross-functional partners to coordinate priorities, manage information, and support effective execution across the Field Office.

The selected candidate will demonstrate strong organization, sound judgment, attention to detail, and a proactive approach to anticipating needs. The Administrative Coordinator will also serve as a peer leader within the administrative team, helping maintain consistent processes, strong communication, and exceptional support for Field Office leaders and stakeholders.

Duties

• Direct and execute complex administrative projects from planning through completion.
• Provide administrative support for one or more senior-level leaders.
• Coordinate domestic travel arrangements, itineraries, lodging, transportation, and related logistics for senior leaders.
• Prepare and process expense reports, professional correspondence, DocuSign documents, digital records, and other administrative materials.
• Maintain complex executive calendars with accurate and current meeting, travel, location, and logistical details.
• Anticipate scheduling needs, identify potential conflicts, and proactively resolve calendar and logistical issues.
• Track timelines, deadlines, deliverables, and follow-up activities for ongoing Field Office and department projects.
• Design and prepare polished presentations, emails, reports, meeting materials, and other professional communications.
• Support the creative planning and execution of small- and large-scale meetings and events, including department meetings, cross-functional meetings, franchisee conferences, training seminars, webcasts, leadership sessions, company celebrations, and team-building events.
• Organize, manage, and facilitate recurring monthly meetings as directed by management.
• Coordinate meeting calendars, prepare agendas and presentation materials, document action items, and ensure timely follow-up.
• Manage web-based meetings for the Field Office using Cisco WebEx and other approved collaboration tools, as needed.
• Maintain organized digital files and records in accordance with department processes.
• Collaborate closely with the administrative team and cross-functional partners to ensure timely, consistent, and professional support.
• Serve as a peer leader by sharing best practices, supporting team coordination, and helping maintain consistent administrative processes.
• Handle sensitive or confidential information with discretion and sound judgment.
• Perform additional administrative and project-based responsibilities as business needs evolve.

Qualifications

• Bachelor’s degree in Business, Office Administration, Finance, or a related field is preferred.
• At least one year of experience providing general administrative support for one or more senior-level leaders.
• Demonstrated ability to manage complex calendars, coordinate travel, anticipate needs, plan ahead, and proactively resolve scheduling or logistical issues.
• Strong organizational and project-management skills with the ability to manage multiple priorities, deadlines, and stakeholders.
• Self-motivated and detail-oriented, with superior responsiveness, follow-through, and accountability.
• Excellent written and verbal communication skills, including the ability to prepare clear, polished, and professional communications.
• Strong proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, Word, and SharePoint.
• Ability to learn and use current and emerging workplace technologies and digital collaboration tools.
• Experience with web design, graphic design, or Adobe applications is a plus.
• Experience coordinating meetings, events, webcasts, travel, or executive-level logistics is preferred.
• Ability to work effectively in a fast-paced, team-oriented environment while adapting to changing priorities.
• Demonstrated professionalism, discretion, sound judgment, and the ability to handle sensitive or confidential information.
• Strong interpersonal and collaboration skills with the ability to build productive working relationships across functions and organizational levels.
• Ability to work independently, take initiative, identify potential issues, and follow assignments through completion.

Compensation

Bonus Eligible: Yes

Benefits Eligible: Yes

Salary Range

The expected salary range for this role is $30-$35 per hour.
The above represents the expectedsalaryrange for this job requisition. Ultimately, in determining yourpay, we may also consider your experience, and other job-related factors.

Additional Information:

Benefits eligible: This position offers health and welfare benefits, including but not limited to comprehensive health insurance, which includes medical, prescription drug, mental health, dental and vision coverage, as well as, life insurance.

Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.

McDonald’s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald’s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact [e-mail]. Reasonable accommodations will be determined on a case-by-case basis.

McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.