Executive Administrative Coordinator – Admissions & Student Affairs

Larkin University; Florida; On-site; USD 42,000 - 54,000; Full time

Job summary

Larkin University in Winter Garden, FL seeks an Administrative Assistant for the Office of Admissions and Student Affairs. This role reports to the Assistant Dean and serves as a key contact for prospective and current students, faculty, and external stakeholders.

Responsibilities include calendar management, event support, admissions coordination, FERPA-compliant record keeping, and overall office administration to ensure smooth daily operations aligned with the university's student success

Qualifications

• Associate degree required; Bachelor’s degree preferred.
• Minimum three (3) years of progressively responsible administrative experience, preferably in higher education.
• Excellent organizational, communication, and customer service skills.
• Ability to maintain confidentiality and manage multiple priorities.

Responsibilities

• Provide direct administrative support to the Assistant Dean of Admissions and Student Affairs.
• Manage calendars, appointments, meetings, and departmental scheduling.
• Prepare agendas, meeting materials, presentations, reports, and correspondence.
• Coordinate travel arrangements when necessary.
• Maintain organized electronic and physical filing systems.
• Screen incoming calls, emails, and visitors.
• Assist with admissions activities and applicant communications.
• Coordinate interviews, information sessions, and campus visits.
• Prepare admissions packets and maintain applicant records.
• Support recruitment events, orientations, and open houses.
• Provide administrative support for student services initiatives.
• Coordinate student appointments, meetings, workshops, and engagement activities.
• Maintain student records in accordance with FERPA.
• Maintain office supplies and equipment.
• Process purchasing requests, invoices, and departmental paperwork.
• Coordinate office logistics and operational needs.
• Maintain confidential records.
• Support accreditation documentation and departmental reporting.
• Ensure compliance with institutional policies and applicable regulations.
• Serve as a professional first point of contact.
• Provide exceptional customer service.
• Coordinate communications between departments.
• Assist with planning admissions, orientation, recruitment, and student events.
• Coordinate meeting logistics including room reservations, catering, and audiovisual needs.
• Maintain departmental databases and spreadsheets.
• Prepare reports and monitor departmental deadlines.
• Support special projects.
• Participate in university meetings.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Problem-solving

Interpersonal skills

Time management

Attention to detail

Confidentiality

Adaptability

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office Suite

SharePoint

Student Information Systems

Cloud collaboration tools

Job description

Larkin University in Winter Garden, FL seeks an Administrative Assistant for the Office of Admissions and Student Affairs. This role reports to the Assistant Dean and serves as a key contact for prospective and current students, faculty, and external stakeholders.

Responsibilities include calendar management, event support, admissions coordination, FERPA-compliant record keeping, and overall office administration to ensure smooth daily operations aligned with the university's student success