Larkin University – Administrative Assistant

Horizon West Happenings; Florida; On-site; USD 38,000 - 52,000; Full time

Job summary

Larkin University in Winter Garden, FL is seeking an Administrative Assistant for the Office of Admissions and Student Affairs. You will provide comprehensive administrative and operational support to the Assistant Dean, serve as a primary contact for prospective and current students, and help manage admissions activities and student services initiatives.

The role involves scheduling, document management, event coordination, and ensuring confidentiality in handling sensitive information in a

Qualifications

• Minimum three (3) years of administrative experience, preferably in higher education.
• Excellent organizational, communication, and customer service skills.
• Ability to maintain confidentiality and manage multiple priorities.

Responsibilities

• Provide direct administrative support to the Assistant Dean of Admissions and Student Affairs.
• Manage calendars, appointments, meetings, and departmental scheduling.
• Coordinate travel arrangements when necessary.
• Maintain organized electronic and physical filing systems.
• Screen incoming calls, emails, and visitors.
• Assist with admissions activities and applicant communications.
• Coordinate interviews, information sessions, and campus visits.
• Prepare admissions packets and maintain applicant records.
• Support recruitment events, orientations, and open houses.
• Provide administrative support for student services initiatives.
• Coordinate student appointments, meetings, workshops, and engagement activities.
• Maintain student records in accordance with FERPA.
• Maintain office supplies and equipment.
• Process purchasing requests, invoices, and departmental paperwork.
• Coordinate office logistics and operational needs.
• Support accreditation documentation and departmental reporting.
• Ensure compliance with institutional policies and applicable regulations.
• Serve as a professional first point of contact.
• Coordinate communications between departments.
• Assist with planning admissions, orientation, recruitment, and student events.
• Coordinate meeting logistics including room reservations, catering, and audiovisual needs.
• Maintain departmental databases and spreadsheets.
• Prepare reports and monitor departmental deadlines.
• Participate in university meetings.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Confidentiality

Multitasking

Education

Three years of administrative experience (preferably in higher education)

Tools

SharePoint

Cloud collaboration tools

Job description

Larkin University – Administrative Assistant

Job Title: Administrative Assistant
Department: Admissions and Student Affairs
Job Type: Full-time
Reports To: Assistant Dean of Admissions and Student Affairs
FLSA Status: Non-Exempt
Employment Status: Full-Time
Location: Winter Garden, Florida
Department: Larkin School of Dental Medicine Administration

Position Summary

The Administrative Assistant for the Office of Admissions and Student Affairs provides comprehensive administrative and operational support to the Assistant Dean of Admissions and Student Affairs while serving as a primary point of contact for prospective students, current students, faculty, staff, and external stakeholders.

This position plays a critical role in ensuring the efficient daily operation of the office through effective coordination of administrative functions, document management, scheduling, communication, event support, and student service activities. The Administrative Assistant maintains confidential records, assists with admissions and student affairs initiatives, and contributes to delivering exceptional customer service while supporting the University’s mission and commitment to student success.

Executive Administrative Support

• Provide direct administrative support to the Assistant Dean of Admissions and Student Affairs.
• Manage calendars, appointments, meetings, and departmental scheduling.
• Prepare agendas, meeting materials, presentations, reports, and correspondence.
• Coordinate travel arrangements when necessary.
• Maintain organized electronic and physical filing systems.
• Screen incoming calls, emails, and visitors.

Admissions Support

• Assist with admissions activities and applicant communications.
• Coordinate interviews, information sessions, and campus visits.
• Prepare admissions packets and maintain applicant records.
• Support recruitment events, orientations, and open houses.
• Provide administrative support for student services initiatives.
• Coordinate student appointments, meetings, workshops, and engagement activities.
• Maintain student records in accordance with FERPA.

Office Administration

• Maintain office supplies and equipment.
• Process purchasing requests, invoices, and departmental paperwork.
• Coordinate office logistics and operational needs.

Records and Compliance

• Support accreditation documentation and departmental reporting.
• Ensure compliance with institutional policies and applicable regulations.

Communication and Customer Service

• Serve as a professional first point of contact.
• Coordinate communications between departments.

Event Coordination

• Assist with planning admissions, orientation, recruitment, and student events.
• Coordinate meeting logistics including room reservations, catering, and audiovisual needs.

Data Management and Reporting

• Maintain departmental databases and spreadsheets.
• Prepare reports and monitor departmental deadlines.

Other Responsibilities

• Participate in university meetings.
• Perform other duties as assigned.

Required Qualifications

• Minimum three (3) years of progressively responsible administrative experience, preferably in higher education.
• Excellent organizational, communication, and customer service skills.
• Ability to maintain confidentiality and manage multiple priorities.

Preferred Qualifications

• Experience in higher education.
• Knowledge of admissions and enrollment processes.
• Familiarity with FERPA regulations.
• Experience coordinating events and using student information systems.

Knowledge, Skills, and Abilities

• SharePoint and cloud collaboration tools.
• Strong organizational, problem-solving, and interpersonal skills.