Administrative Assistant

Larkin University; Florida; Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

Larkin University in Winter Garden, FL seeks an Administrative Assistant for the Office of Admissions and Student Affairs. This role reports to the Assistant Dean and serves as a key contact for prospective and current students, faculty, and external stakeholders.

Responsibilities include calendar management, event support, admissions coordination, FERPA-compliant record keeping, and overall office administration to ensure smooth daily operations aligned with the university's student success

Formación

• Associate degree required; Bachelor’s degree preferred.
• Minimum three (3) years of progressively responsible administrative experience, preferably in higher education.
• Excellent organizational, communication, and customer service skills.
• Ability to maintain confidentiality and manage multiple priorities.

Responsabilidades

• Provide direct administrative support to the Assistant Dean of Admissions and Student Affairs.
• Manage calendars, appointments, meetings, and departmental scheduling.
• Prepare agendas, meeting materials, presentations, reports, and correspondence.
• Coordinate travel arrangements when necessary.
• Maintain organized electronic and physical filing systems.
• Screen incoming calls, emails, and visitors.
• Assist with admissions activities and applicant communications.
• Coordinate interviews, information sessions, and campus visits.
• Prepare admissions packets and maintain applicant records.
• Support recruitment events, orientations, and open houses.
• Provide administrative support for student services initiatives.
• Coordinate student appointments, meetings, workshops, and engagement activities.
• Maintain student records in accordance with FERPA.
• Maintain office supplies and equipment.
• Process purchasing requests, invoices, and departmental paperwork.
• Coordinate office logistics and operational needs.
• Maintain confidential records.
• Support accreditation documentation and departmental reporting.
• Ensure compliance with institutional policies and applicable regulations.
• Serve as a professional first point of contact.
• Provide exceptional customer service.
• Coordinate communications between departments.
• Assist with planning admissions, orientation, recruitment, and student events.
• Coordinate meeting logistics including room reservations, catering, and audiovisual needs.
• Maintain departmental databases and spreadsheets.
• Prepare reports and monitor departmental deadlines.
• Support special projects.
• Participate in university meetings.
• Perform other duties as assigned.

Conocimientos

Organizational skills

Communication skills

Customer service

Multitasking

Problem-solving

Interpersonal skills

Time management

Attention to detail

Confidentiality

Adaptability

Educación

Associate degree

Bachelor’s degree preferred

Herramientas

Microsoft Office Suite

SharePoint

Student Information Systems

Cloud collaboration tools

Descripción del empleo

Job Title: Administrative Assistant
Department: Admissions and Student Affairs
Job Type: Full-timeReports To: Assistant Dean of Admissions and Student Affairs
FLSA Status: Non-Exempt
Employment Status: Full-Time
Location: Winter Garden, Florida
Department: Larkin School of Dental Medicine Administration
Anticipate Start Date: 07/01/2026

Position Summary

The Administrative Assistant for the Office of Admissions and Student Affairs provides comprehensive administrative and operational support to the Assistant Dean of Admissions and Student Affairs while serving as a primary point of contact for prospective students, current students, faculty, staff, and external stakeholders.
This position plays a critical role in ensuring the efficient daily operation of the office through effective coordination of administrative functions, document management, scheduling, communication, event support, and student service activities. The Administrative Assistant maintains confidential records, assists with admissions and student affairs initiatives, and contributes to delivering exceptional customer service while supporting the University’s mission and commitment to student success.

Executive Administrative Support

• Provide direct administrative support to the Assistant Dean of Admissions and Student Affairs.
• Manage calendars, appointments, meetings, and departmental scheduling.
• Prepare agendas, meeting materials, presentations, reports, and correspondence.
• Coordinate travel arrangements when necessary.
• Maintain organized electronic and physical filing systems.
• Screen incoming calls, emails, and visitors.
• Admissions Support
• Assist with admissions activities and applicant communications.
• Coordinate interviews, information sessions, and campus visits.
• Prepare admissions packets and maintain applicant records.
• Support recruitment events, orientations, and open houses.
• Student Affairs Support
• Provide administrative support for student services initiatives.
• Coordinate student appointments, meetings, workshops, and engagement activities.
• Maintain student records in accordance with FERPA.
• Office Administration
• Maintain office supplies and equipment.
• Process purchasing requests, invoices, and departmental paperwork.
• Coordinate office logistics and operational needs.
• Records and Compliance
• Maintain confidential records.
• Support accreditation documentation and departmental reporting.
• Ensure compliance with institutional policies and applicable regulations.
• Communication and Customer Service
• Serve as a professional first point of contact.
• Provide exceptional customer service.
• Coordinate communications between departments.
• Event Coordination
• Assist with planning admissions, orientation, recruitment, and student events.
• Coordinate meeting logistics including room reservations, catering, and audiovisual needs.
• Data Management and Reporting
• Maintain departmental databases and spreadsheets.
• Prepare reports and monitor departmental deadlines.
• Other Responsibilities
• Support special projects.
• Participate in university meetings.
• Perform other duties as assigned.

Qualifications

• Required Qualifications
• Associate degree required; Bachelor’s degree preferred.
• Minimum three (3) years of progressively responsible administrative experience, preferably in higher education.
• Excellent organizational, communication, and customer service skills.
• Ability to maintain confidentiality and manage multiple priorities.
• Preferred Qualifications
• Experience in higher education.
• Knowledge of admissions and enrollment processes.
• Familiarity with FERPA regulations.
• Experience coordinating events and using student information systems.
• Knowledge, Skills, and Abilities
• Microsoft Office Suite proficiency.
• SharePoint and cloud collaboration tools.
• Strong organizational, problem-solving, and interpersonal skills.
• Physical Requirements
• Prolonged computer work.
• Occasionally lift up to 25 pounds.
• Ability to move throughout campus.
• Work Environment
• Professional office environment with occasional evening or weekend work for university events.
• Core Competencies
• Customer Service Excellence
• Communication
• Collaboration
• Professionalism
• Integrity and Confidentiality
• Organization
• Accountability
• Adaptability
• Initiative
• Attention to Detail
• Problem Solving
• Time Management

EEO/AA Statement

Larkin University is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Larkin University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from