Executive Administrative Coordinator

Wswhe Boces; Town of Wilton (NY); On-site; USD 37,000 - 54,000; Full time

Job summary

Washington-Saratoga-Warren-Hamilton-Essex BOCES is seeking an administrative assistant in Wilton, NY to support a department head with routine, policy-driven tasks. The role demands professionalism, mature judgment, and the ability to work with a degree of autonomy in day-to-day office duties.

You will manage calendars, prepare correspondence, collect data, and help coordinate records and supplies. This onsite position runs Monday–Friday with a 7:30 AM–3:00 PM schedule and offers a salary

Qualifications

• Bachelor’s degree or higher in a related field with 2+ years in an office/educational/customer service setting.
• Associate degree in a related field with 4+ years in an office/educational/customer service setting.
• High school diploma or equivalent with 6+ years in an office/educational/customer service setting.

Responsibilities

• Manage broad range of clerical and administrative operations per organizational policies.
• Relieve department head of calendar management and scheduling; answer routine questions per guidelines.
• Handle high-volume workload with interruptions, priority shifts, and rush orders.
• Explain regulations, policies, and programs to staff and the public.
• Maintain external contacts to support problem solving and public relations.
• Collect data and statistics; propose workflow improvements.
• Read mail, handle general correspondence, route tasks to proper officials.
• Process requests and follow up on various types of claims.
• Coordinate and supervise record-keeping, inventory, and purchasing for the department.
• Perform other assigned administrative duties.

Skills

Calendar management

Meeting scheduling

Data collection

Education

Bachelor's degree in Business Administration or related field

Associate degree in Business Administration or related field

High school diploma + 6 years experience

Tools

Office software

Job description

Washington-Saratoga-Warren-Hamilton-Essex BOCES is seeking an administrative assistant in Wilton, NY to support a department head with routine, policy-driven tasks. The role demands professionalism, mature judgment, and the ability to work with a degree of autonomy in day-to-day office duties.

You will manage calendars, prepare correspondence, collect data, and help coordinate records and supplies. This onsite position runs Monday–Friday with a 7:30 AM–3:00 PM schedule and offers a salary