Executive Secretary

Wswhe Boces; Town of Wilton (NY); On-site; USD 48,000 - 52,000; Full time

Job summary

Washington-Saratoga-Warren-Hamilton-Essex BOCES seeks an Executive Secretary to provide confidential, high-level secretarial support to the Executive Administrator in Wilton, NY. The role requires professionalism, mature judgment and knowledge of BOCES programs and procedures.

The position involves coordinating meetings, preparing documents and presentations, maintaining records and confidential correspondence, and liaising with senior management and public officials while exercising independent

Qualifications

• Bachelor’s degree in Business Administration/Computer Science or related field with 2 years of office experience
• Associate’s degree with 4 years of office experience in a relevant field
• High school diploma with 6 years of experience in an office setting

Responsibilities

• Performs confidential secretarial support for aspects of the Executive Administrator’s work, including personnel records and disciplinary proceedings
• Coordinates meetings and appointments; prepares documents/presentations; takes and distributes minutes; arranges technology for presentations
• Maintains accurate records, correspondence, databases, and conducts analysis as assigned
• Manages confidential correspondence on legal matters, labor negotiations, staff, student and district information
• Communicates with senior management and public officials on behalf of the Executive Administrator
• Navigates confidential electronic data systems for the State Education Department, districts and BOCES
• Collaborates in preparation, analysis and reporting of student and staff data for the supervisory district
• Performs other duties as assigned

Skills

Confidentiality

Executive support

Meeting coordination

Data analysis

Education

Bachelor’s degree in Business Administration/Computer Science

Associate’s degree in Business Administration/Secretarial Science/CS/Paralegal Studies

High school diploma with 6 years’ office experience

Job description

Number of Positions: 1

Salary Range: $48,000-$52,000, annually, commiserate with experience relevant to the position

Location: Wilton, NY (on-site, no remote option)

Work Hours: Monday-Friday; 8:00A-4:00P

This is critical clerical work which involves responsibility for performing complex secretarial support for an Executive-Level Administrator at BOCES requiring a high degree of professionalism, mature judgment, and knowledge of programs and procedures. Work is performed in accordance with general instructions received from the Executive Administrator with considerable leeway for initiative and independent decision-making in carrying out assignments and maintaining a responsive, customer-focused office consistent with the BOCES mission. The position calls for the exercise of extraordinary discretion and confidentiality on the part of the Executive Secretary due to the sensitivity of information within the scope of responsibility. Supervisor responsibilities may be delegated or assigned to the Executive Secretary. Does related work as assigned.

• Performs confidential secretarial support for aspects of the Executive Administrator’s work, including:
  • Processing and maintaining confidential personnel information and records
  • Collecting data related to staff performance reviews
  • Assisting the Executive Administrator in preparing for staff disciplinary proceedings
  • Doing research and preparing for collective bargaining, BOE policy development and the processing of grievances
• Independently coordinates meetings and appointments, prepares documents and presentations in a variety of formats, as needed, takes and distributes minutes and arranges technology for presentations.
• Maintains accurate records, correspondence, databases and, as needed, conducts analysis as assigned by the Executive Administrator.
• Manages correspondence of a confidential nature regarding selected BOCES legal matters, labor negotiations, staff, student and district information as assigned.
• Communicates with and acts as a liaison with the BOCES senior management team and public officials (school districts, New York State Education Department and other state agencies) and non-public officials on behalf of the Executive Administrator.
• Navigates confidential electronic data systems at the State Education Department, school districts and BOCES on behalf of the Executive Administrator.
• Collaborates in the preparation, analysis and reporting of student and staff data for the BOCES supervisory district.
• Performs other duties as assigned by the Executive Administrator.

In addition to the application on RecruitFront, please attach the following to RecruitFront:

• Letter of interest

• Updated resume

• Copy of certification (if applicable)

• Transcripts (if applicable)

• Two (2) written letters of reference (References MUST be signed; at least one (1) of the two (2) references must be from outside the WSWHE BOCES organization.) Not required for teacher aides.

• Two (2) telephone professional references that are different from the written references (One (1) must be from a supervisor.)

• Graduation from a regionally accredited New York State registered college or university with a Bachelor’s degree in Business Administration, Computer Science, or related field and two (2) years of experience in an office setting; OR
• Graduation from a regionally accredited New York State registered college, university or technical school with an Associate’s degree in Business Administration, Secretarial Science, Computer Science, Paralegal Studies or related field and four (4) years of experience in an office setting; OR
• Graduation from high school or possession of a high school equivalency diploma and six (6) years of experience in an office setting.
• Diverse Candidates are encouraged to apply

Note:Vacancies are filled by a certified list provided by Washington County Civil Service. Should no certified list be available, candidates appointed to this position will serve in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Washington County to obtain a permanent appointment.

The Washington-Saratoga-Warren-Hamilton-Essex BOCES does not discriminate in its programs and activities, including employment and admission as applicable, on the basis of actual or perceived race, color, creed, sex, sexual orientation, national origin, religion, age, economic status, marital status, veterans' status, political affiliation, domestic victim status, use of a guide dog, hearing dog or service dog, disability, or other classifications protected under federal or state law, and provides equal access to the Boy Scouts and other designated youth groups. The designated district compliance officer(s) will coordinate compliance with the nondiscrimination requirements of Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, as amended, the Boy Scouts of America Equal Access Act, and the New York State Human Rights Law. The WSWHE BOCES Civil Rights Compliance Officers are: Katelynn Attanasio and David Ashdown, Washington-Saratoga-Warren-Hamilton-Essex BOCES, 267 Ballard Road, Suite 5, Wilton, NY 12831. phone:[phone], email:[e-mail] may also be filed with the Office for Civil Rights, New York Office, U.S. Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005- 2500, phone [phone], fax [phone], email:[e-mail].