Payroll Specialist

Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES; Town of Wilton (NY); On-site; USD 40,000 - 44,000; Full time

Job summary

Washington-Saratoga-Warren-Hamilton-Essex BOCES is seeking an experienced payroll professional for an on-site accounting role in Wilton, NY. The position involves assisting the payroll supervisor, ensuring accurate processing of payroll in line with board policy and regulations.

Responsibilities include payroll data entry, audit, garnishments, correspondence with staff, and reporting to state and federal agencies.

Qualifications

• Payroll processing experience or understanding of payroll processes.
• Strong data entry and record-keeping abilities.
• Attention to detail and accuracy in handling sensitive compensation data.

Responsibilities

• Verifies paperwork for budget codes, authorizations, dates and hours worked, pay rates, demographic information and updates tax, retirement and deduction information.
• Enters payroll data in custom software, entry of timesheets, substitute transactions, deduction changes, budget code changes, and activations of approved salaries.
• Facilitates the payroll proofing process.
• Prepares letters to staff for salary changes and garnishments.
• Calculates substitute dues, verifies payroll error reports, verifies distribution reports, calculates and verifies garnishments.
• Creates warrant in custom software for payroll related payments (dues, taxes, 403b, garnishments, net payroll, etc.), payroll warrant and checks.
• Processes unemployment claim information and communicates with TPA-People Systems.
• Reports to the Department of Labor, Employees and Teachers Retirement System, NYS Department of Taxation and IRS.
• Communicates daily with Benefits, HR, program offices, outside agencies, as well as employees and substitutes.

Skills

Payroll processing

Data entry

Attention to detail

Education

Associate degree in accounting

High school diploma + 2 years related experience

Job description

Number of Positions : 1

Salary Range: $40,000-$44,000, commensurate with experience relevant to the position

Location: Wilton, NY (on‑site, no remote option)

Work Hours: Monday -Friday; 8:00A-4:00P

This is a higher-level accounting position assisting the payroll supervisor in processing payroll in accordance with Board policy, collective bargaining agreements, and legal regulations. The work is performed under the direct supervision of the Principal Account Clerk/Typist with leeway given for independent decision‑making after a successful period of training and experience. Performs other duties as required.

• Verifies paperwork for budget codes, authorizations, dates and hours worked, pay rates, demographic information and updates tax, retirement and deduction information;
• Enters payroll data in custom software, entry of timesheets, substitute transactions, deduction changes, budget code changes, and activations of approved salaries;
• Facilitates the payroll proofing process;
• Prepares letters to staff for salary changes and garnishments;
• Calculates substitute dues, verifies payroll error reports, verifies distribution reports, calculates and verifies garnishments;
• Creates warrant in custom software for payroll related payments (dues, taxes, 403b, garnishments, net payroll, etc.), payroll warrant and checks;
• Processes unemployment claim information and communicates with TPA-People Systems;
• Reports to the Department of Labor, Employees and Teachers Retirement System, NYS Department of Taxation and IRS;
• Communicates daily with Benefits, HR, program offices, outside agencies, as well as employees and substitutes.

• Possession of an associate degree in accounting, business administration or closely related field OR

• Graduation from high school and two (2) years of payroll, accounting or financial record keeping experience.

• Diverse candidates are encouraged to apply.

Note:Vacancies are filled by a certified list provided by Washington County Civil Service. Should no certified list be available, candidates appointed to this position will serve in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Washington County to obtain a permanent appointment.

The Washington-Saratoga-Warren-Hamilton-Essex BOCES does not discriminate in its programs and activities, including employment and admission as applicable, on the basis of actual or perceived race, color, creed, sex, sexual orientation, national origin, religion, age, economic status, marital status, veterans' status, political affiliation, domestic victim status, use of a guide dog, hearing dog or service dog, disability, or other classifications protected under federal or state law, and provides equal access to the Boy Scouts and other designated youth groups. The designated district compliance officer(s) will coordinate compliance with the nondiscrimination requirements of Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, as amended, the Boy Scouts of America Equal Access Act, and the New York State Human Rights Law. The WSWHE BOCES Civil Rights Compliance Officers are: Katelynn Attanasio and David Ashdown, Washington-Saratoga-Warren-Hamilton-Essex BOCES, 267 Ballard Road, Suite 5, Wilton, NY 12831. phone:[phone], email:[e-mail]. Complaints may also be filed with the Office for Civil Rights, New York Office, U.S. Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005- 2500, phone [phone], fax [phone], email:[e-mail].