Administrative Assistant

WSWHE BOCES; Town of Wilton (NY); On-site; USD 37,000 - 54,000; Full time

Job summary

Washington-Saratoga-Warren-Hamilton-Essex BOCES is seeking an administrative assistant in Wilton, NY to support a department head with routine, policy-driven tasks. The role demands professionalism, mature judgment, and the ability to work with a degree of autonomy in day-to-day office duties.

You will manage calendars, prepare correspondence, collect data, and help coordinate records and supplies. This onsite position runs Monday–Friday with a 7:30 AM–3:00 PM schedule and offers a salary

Qualifications

• Bachelor’s degree or higher in a related field with 2+ years in an office/educational/customer service setting.
• Associate degree in a related field with 4+ years in an office/educational/customer service setting.
• High school diploma or equivalent with 6+ years in an office/educational/customer service setting.

Responsibilities

• Manage broad range of clerical and administrative operations per organizational policies.
• Relieve department head of calendar management and scheduling; answer routine questions per guidelines.
• Handle high-volume workload with interruptions, priority shifts, and rush orders.
• Explain regulations, policies, and programs to staff and the public.
• Maintain external contacts to support problem solving and public relations.
• Collect data and statistics; propose workflow improvements.
• Read mail, handle general correspondence, route tasks to proper officials.
• Process requests and follow up on various types of claims.
• Coordinate and supervise record-keeping, inventory, and purchasing for the department.
• Perform other assigned administrative duties.

Skills

Calendar management

Meeting scheduling

Data collection

Education

Bachelor's degree in Business Administration or related field

Associate degree in Business Administration or related field

High school diploma + 6 years experience

Tools

Office software

Job description

Number of Positions :1

Salary: $37,319-$53,641, annually, commensurate with experience relevant to the position

Location: Wilton, NY (onsite, no remote option)

Work Hours: Monday-Friday; 7:30A-3:00P

This position is responsible for assisting the head of a department or major division with administrative details that are somewhat routine, management oriented and able to be answered in accordance with organizational policies and procedures, as well as applicable law and collective bargaining agreements. The position requires a high degree of professionalism, mature judgment, and knowledge of programs and procedures. Specific duties will vary with the needs of the department or division. The incumbent works under the supervision of the department head, but enjoys some moderate level of autonomy when carrying out the day-to-day activities of the office. The incumbent may be defined as a lead worker of a group within a unit, section or department. Does related work as required.

• Responsible for a broad range of complex clerical and administrative operations which require an understanding of specific provisions of organizational rules, policies or procedures;
• Relieves the head of a department or major division of administrative details such as calendar management, meeting scheduling and conference arrangements as well as relieving the official of contacts which should properly be made with subordinate staff; answers routine questions in accordance with guidelines and policies, with more complex matters referred to the supervisor;
• Manages a large work volume, along with frequent interruptions, shifting work priority, rush orders and conflicting priorities;
• Explains information or informs others of BOCES regulations, policies and/or programs;
• Maintains external contacts with the public and other agencies to assist in solving mutual problems, develop improved services and public relations;
• Collects and compiles data and statistics, makes organizational workflow and procedural recommendations, to assist in the solution of administrative problems;
• Reads incoming mail, conducts general correspondence and routes balance to proper official or unit;
• Processes and follows up various types of requests and claims;
• Coordinates and supervises record keeping, inventory of departmental/division supplies and equipment, makes recommendations for purchases and manages purchases for the department/division;
• Performs any and all administrative duties that may be assigned.

• Possession of a Bachelor’s degree or higher in Business Administration, Office Administration, Education, Human Resources, Public Administration, or related field and two (2) years of experience in an office setting, an educational environment, and/or customer service-related functions; OR
• Possession of an Associate degree in Business Administration, Office Administration, Education, Human Resources, Public Administration, or related field and four (4) years of experience in an office setting, an educational environment, and/or customer service-related functions; OR
• Graduation from high school or possession of a high school equivalency diploma and six (6) years of experience in an office setting, an educational environment, and/or customer service-related functions.
• Diverse candidates are encouraged to apply.

Note:Vacancies are filled by a certified list provided by Washington County Civil Service. Should no certified list be available, candidates appointed to this position will serve in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Washington County to obtain a permanent appointment.

The Washington-Saratoga-Warren-Hamilton-Essex BOCES does not discriminate in its programs and activities, including employment and admission as applicable, on the basis of actual or perceived race, color, creed, sex, sexual orientation, national origin, religion, age, economic status, marital status, veterans' status, political affiliation, domestic victim status, use of a guide dog, hearing dog or service dog, disability, or other classifications protected under federal or state law, and provides equal access to the Boy Scouts and other designated youth groups. The designated district compliance officer(s) will coordinate compliance with the nondiscrimination requirements of Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, as amended, the Boy Scouts of America Equal Access Act, and the New York State Human Rights Law. The WSWHE BOCES Civil Rights Compliance Officers are: Katelynn Attanasio and David Ashdown, Washington-Saratoga-Warren-Hamilton-Essex BOCES, 267 Ballard Road, Suite 5, Wilton, NY 12831. phone:[phone], email:[e-mail] may also be filed with the Office for Civil Rights, New York Office, U.S. Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005- 2500, phone [phone], fax [phone], email:[e-mail].