Executive Administrative Coordinator

Actalent; Spokane (WA); On-site; USD 44,000 - 51,000; Full time

Job summary

Actalent is seeking an Administrative Assistant for a Spokane, WA assignment supporting the Director of Real Time Operations and Commercial Operations Manager at the Munro Control Center within BPA. The role provides confidential administrative support across multiple sub-orgs and requires composed communication and strong document handling.

Primary duties include drafting and proofreading, calendar coordination, meeting minutes, SharePoint updates, and HR/contract support.

Qualifications

• High school diploma or equivalent required.
• Associates degree preferred in secretarial/administrative field.
• 6 years of demonstrated administrative/clerical experience required.
• Proficiency with MS Word, Excel, PowerPoint and Outlook.
• Intermediate to advanced SharePoint skills.

Responsibilities

• Provide confidential administrative support to managers.
• Greet visitors, screen calls, and manage calendars.
• Draft, edit, and proof documents and presentations.
• Maintain spreadsheets and PowerPoint decks on SharePoint.
• Take meeting minutes and distribute as needed.
• Coordinate travel, HR actions, and onboarding tasks.
• Maintain office files and records per policy.
• Assist with personnel actions using HRMIS.

Skills

Calendar management

Communication

Organization

Attention to detail

Education

High school diploma or equivalent

Associates Degree in Secretarial Science/Administrative Management

Tools

Word

Excel

PowerPoint

Outlook

Adobe Acrobat

SharePoint

Job description

Actalent is seeking an Administrative Assistant for a Spokane, WA assignment supporting the Director of Real Time Operations and Commercial Operations Manager at the Munro Control Center within BPA. The role provides confidential administrative support across multiple sub-orgs and requires composed communication and strong document handling.

Primary duties include drafting and proofreading, calendar coordination, meeting minutes, SharePoint updates, and HR/contract support.