Executive Administrative Coordinator

Turner & Townsend; Raleigh (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Turner & Townsend is seeking an experienced Administrative Support professional in Raleigh to assist with meetings, document preparation, invoicing, and office operations. The role supports senior management and teams across real estate, infrastructure, and related disciplines.

The position emphasizes organization, proactive communication, and the ability to manage multiple tasks in a fast-paced environment while maintaining high attention to detail and professional standards.

Qualifications

• Excellent written and verbal communication skills.
• Experience in business administrative settings and meetings with Senior Management present.
• Minimum 5 years of experience in an administrative support role.
• A minimum of three years of experience in a related position supporting a team of professionals is required. Accounting background is a plus.
• Proficient with Microsoft Office and Google Workspace software.

Responsibilities

• Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.
• Take minutes/action items in meetings.
• Follow up with Management/Team on developing Agendas and distributing/preparing documents.
• Raising invoices and purchase orders.
• Supporting with document control – Quality Assurance & Quality Control.
• Analyze and organize office operations and procedures such as personnel, information management, filing systems, requisition of supplies, and other clerical services.
• Maximize office productivity through proficient use of appropriate software applications. Coordinate travel and complete expense reports.
• Maintain contact with customers and outside vendors.
• Provide new hires with welcome package, tour of the facility, keys, and introduction to all team members.
• Maintain office equipment and ensure all products are in working order.
• Order and maintain supplies.
• Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.
• Coordinate Lunch and Learns, Birthday/Anniversary lunches.
• Coordinate and arrange office meetings, prepare agendas, reserve and prepare facilities. Provide support to IT Team.
• Provide support to Facilities Team.
• Provide accounting support with monthly invoicing.
• Manage schedules, calendars, and appointments.
• Handle mail and shipping.

Skills

Communication

Multi-tasking

Team player

Independent

Professional demeanor

Proactive

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Job description

Turner & Townsend is seeking an experienced Administrative Support professional in Raleigh to assist with meetings, document preparation, invoicing, and office operations. The role supports senior management and teams across real estate, infrastructure, and related disciplines.

The position emphasizes organization, proactive communication, and the ability to manage multiple tasks in a fast-paced environment while maintaining high attention to detail and professional standards.