Executive Administrative Coordinator

Pye-Barker Fire & Safety; Laurel (MS); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Short-term disability

401K with employer match

Paid vacation and holidays

Training and career development

Company vehicle

Ownership plan eligibility

Job summary

Pye-Barker Fire & Safety in Laurel, MS seeks an Administrative Officer to support the office manager with accounting, fleet management, insurance, and related administrative tasks. The role provides essential clerical support, maintains records, and helps ensure departmental compliance across locations.

Responsibilities include supervising clerical staff when needed, processing invoices, coordinating travel, and generating reports.

Qualifications

• Bachelor's degree or equivalent
• 3 years administrative, office or clerical experience
• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint
• Experience with Excel and managing Excel-generated reports
• Excellent time management skills with a proven ability to meet deadlines
• Ability to work independently in a fast-paced environment
• Excellent verbal and written communication skills
• Highly organized and detail oriented
• Experience in an office setting

Responsibilities

• Manage office staff recruitment, interviews, hiring, discipline and performance
• Manage internal users' permissions for CRM, email, phones, etc.
• Coordinate fleet needs with branches and fleet provider
• Obtain, renew, and maintain state licenses and permits
• Maintain hiring/termination processes per company policies
• Manage vendor accounts, inventory, and invoices
• Coordinate travel and event support
• Prepare meeting agendas and distribute notes
• Oversee day-to-day office operations
• Receive and distribute mail
• Perform other duties as assigned

Skills

Time management

Independent work

Verbal and written communication

Organized and details oriented

Customer service

Education

Bachelor's degree or equivalent

3 years administrative/clerical experience

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Job description

Pye-Barker Fire & Safety in Laurel, MS seeks an Administrative Officer to support the office manager with accounting, fleet management, insurance, and related administrative tasks. The role provides essential clerical support, maintains records, and helps ensure departmental compliance across locations.

Responsibilities include supervising clerical staff when needed, processing invoices, coordinating travel, and generating reports.