Executive Administrative Coordinator

Talentify; Lake Charles (LA); On-site; USD 34,000 - 48,000; Full time

Job summary

Audubon is seeking an Administrative Assistant to join our Lake Charles, LA office. The role provides personal and administrative support to ensure efficient progress of projects and processes.

You will help with office operations, invoicing liaison, vendor coordination, and meeting logistics, while maintaining confidentiality. The position requires 3+ years of administrative experience, a high school diploma or GED, strong organizational and communication skills, and proficiency in Microsoft

Qualifications

• 3+ years’ experience providing administrative support.
• High school diploma or equivalent (GED).
• Excellent organizational and planning skills.
• Strong communication skills.
• Information gathering and information monitoring skills.
• Judgment and decision-making ability.
• Dependability and Confidentiality.
• Attention to detail, accuracy, and ability to prioritize multiple tasks.
• Ability to work with a variety of personalities.
• Proficiency in Microsoft Office Applications.
• Professional appearance and presentation.

Responsibilities

• Ensuring the smooth and efficient running of office space.
• Ordering supplies (as well as safety items) as needed to operate the office.
• Printing and distributing documents as needed.
• Maintaining confidentiality regarding sensitive documents.
• Reviewing and updating documents for maintenance and quality control.
• Arranging and/or assisting with coordinating meetings and events.
• Looking for ways to improve the bottom line by applying cost cutting measures when and where necessary, and by constantly communicating with vendors, new and established, to look for ways to economize.
• Providing support to Managers as requested/required by Manager.
• Preparing offices/cubicles for new hires.
• Invoicing approval/liaison for Accounting and Vendors.

Skills

Organizational skills

Communication skills

Attention to detail

Dependability

Judgment and decision-making

Confidentiality

Multitasking

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Audubon is seeking an Administrative Assistant to join our Lake Charles, LA office. The role provides personal and administrative support to ensure efficient progress of projects and processes.

You will help with office operations, invoicing liaison, vendor coordination, and meeting logistics, while maintaining confidentiality. The position requires 3+ years of administrative experience, a high school diploma or GED, strong organizational and communication skills, and proficiency in Microsoft