Administrative Assistant

Talentify; Lake Charles (LA); On-site; USD 34,000 - 48,000; Full time

Job summary

Audubon is seeking an Administrative Assistant to join our Lake Charles, LA office. The role provides personal and administrative support to ensure efficient progress of projects and processes.

You will help with office operations, invoicing liaison, vendor coordination, and meeting logistics, while maintaining confidentiality. The position requires 3+ years of administrative experience, a high school diploma or GED, strong organizational and communication skills, and proficiency in Microsoft

Qualifications

• 3+ years’ experience providing administrative support.
• High school diploma or equivalent (GED).
• Excellent organizational and planning skills.
• Strong communication skills.
• Information gathering and information monitoring skills.
• Judgment and decision-making ability.
• Dependability and Confidentiality.
• Attention to detail, accuracy, and ability to prioritize multiple tasks.
• Ability to work with a variety of personalities.
• Proficiency in Microsoft Office Applications.
• Professional appearance and presentation.

Responsibilities

• Ensuring the smooth and efficient running of office space.
• Ordering supplies (as well as safety items) as needed to operate the office.
• Printing and distributing documents as needed.
• Maintaining confidentiality regarding sensitive documents.
• Reviewing and updating documents for maintenance and quality control.
• Arranging and/or assisting with coordinating meetings and events.
• Looking for ways to improve the bottom line by applying cost cutting measures when and where necessary, and by constantly communicating with vendors, new and established, to look for ways to economize.
• Providing support to Managers as requested/required by Manager.
• Preparing offices/cubicles for new hires.
• Invoicing approval/liaison for Accounting and Vendors.

Skills

Organizational skills

Communication skills

Attention to detail

Dependability

Judgment and decision-making

Confidentiality

Multitasking

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Description

Audubon is currently seeking a Administrative Assistant to join our team in our Lake Charles, LA Office. The Administrative Assistant will Audubon is currently seeking a Administrative Assistant to be part of a project team headquartered in Lafayette, LA. The Administrative Assistant will provide personal and administrative support and assistance for efficient execution of all processes in progress.

PRIMARY RESPONSIBILITIES:

• Ensuring the smooth and efficient running of office space.
• Ordering supplies (as well as safety items) as needed to operate the office.
• Printing and distributing documents as needed.
• Maintaining confidentiality regarding sensitive documents.
• Reviewing and updating documents for maintenance and quality control.
• Arranging and/or assisting with coordinating meetings and events.
• Looking for ways to improve the bottom line by applying cost cutting measures when and where necessary, and by constantly communicating with vendors, new and established, to look for ways to economize.
• Providing support to Managers as requested/required by Manager.
• Preparing offices/cubicles for new hires.
• Invoicing approval/liaison for Accounting and Vendors.
• Contacting vendors regarding issues that arise concerning invoicing discrepancies.
• Following through with proper procedures when handling changes in company policies or procedures.
• Preparing requests for maintenance issue and work with building management on repair needs.
• Providing support for Project Managers as needed or directed.
• Providing support to all visiting clients.
• Additional duties as assigned.

Health, Safety, and Environmental Responsibilities:

• All employees are responsible for supporting Audubon Companies’ Health, Safety, and Environmental (HSE) policies and procedures. This includes:
• Performing duties in a manner that protects personal and team health and safety
• Participating in required HSE training, meetings, and reporting activities
• Identifying and reporting hazards, near misses, and unsafe conditions
• Following safe work practices and complying with applicable regulatory requirements

EXPERIENCE AND SKILL REQUIREMENTS:

• 3+ years’ experience providing administrative support.
• High school diploma or equivalent (GED).
• Excellent organizational and planning skills.
• Strong communication skills.
• Information gathering and information monitoring skills.
• Judgment and decision-making ability.
• Dependability and Confidentiality.
• Attention to detail, accuracy, and ability to prioritize multiple tasks.
• Ability to work with a variety of personalities.
• Proficiency in Microsoft Office Applications.
• Professional appearance and presentation.

Equal Opportunity Employer/Veterans/Disabled